Group Executive Assistant - Remote-First, Strategic Ops Partner

Cyber One; Philippines; Remote; PHP 4,549,000 - 5,376,000; Full time

Benefits offered by this job

Remote-first culture

Flexible working hours

Career growth opportunities

Job summary

CyberOne is seeking a highly proactive Group Executive Assistant to support the Director and the wider business. This fast-paced role combines executive support, business administration, procurement, event coordination, travel management, and personal assistance.

The ideal candidate is a problem-solver with an ownership mindset who can anticipate needs, manage competing priorities, and help drive accountability across the organization.

Qualifications

• Minimum 5+ years as EA/PA or similar role.
• Experience supporting senior leaders, founders, or directors.
• Excellent written and verbal English communication.
• Strong organizational, time management and multitasking abilities.
• Proficient in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Experience managing calendars, travel, meetings, projects and executive administration.
• Ability to take accurate meeting minutes and follow through on deliverables.
• Experience coordinating vendors, purchases, events and business logistics is desirable.
• Strong problem-solving skills with a proactive, ownership-driven mindset.
• Ability to handle confidential and sensitive information with discretion.
• Comfortable working independently in a fast-paced, remote environment.
• Flexible and willing to provide occasional support outside standard hours.

Responsibilities

• Provide high-level executive support to the Director.
• Manage calendars, priorities, appointments, and scheduling across time zones.
• Attend leadership meetings, capture minutes, decisions and actions.
• Track actions and deliverables, ensuring accountability and deadlines.
• Prepare agendas, reports, presentations, briefing packs and business cases.
• Monitor email and draft responses as needed.
• Coordinate between Director, leadership, employees, clients, suppliers and stakeholders.
• Support strategic projects and process improvements.
• Create and maintain trackers, dashboards, and operational documentation.
• Handle confidential information with discretion.
• Organize EOS management meetings and content for monthly updates.
• Coordinate procurement, vendor management, and travel logistics.
• Plan company events and team activities, managing budgets where needed.

Skills

Executive support

Calendar management

English communication

Organizational skills

Event coordination

Vendor management

Travel coordination

Meeting minutes

Confidentiality

Remote work

Ownership mindset

Problem-solving

Tools

Outlook

Teams

Excel

PowerPoint

Job description

CyberOne is seeking a highly proactive Group Executive Assistant to support the Director and the wider business. This fast-paced role combines executive support, business administration, procurement, event coordination, travel management, and personal assistance.

The ideal candidate is a problem-solver with an ownership mindset who can anticipate needs, manage competing priorities, and help drive accountability across the organization.