Group Admin Officer

Milagrita Global Food Corporation; Manila; On-site; PHP 420,000 - 640,000; Full time

Job summary

Samgyupsalamat is seeking a highly organized Group Admin Officer to support Franchise and Marketing teams with administrative and financial tasks. The role covers documenting, budgeting, and process coordination to ensure smooth daily operations across both departments.

The candidate should manage franchise documentation, assist onboarding and new store openings, and coordinate campaigns with vendors and internal teams. Strong Excel and office skills are essential for success.

Qualifications

• Bachelor's degree in Accountancy or related business field.
• At least 2 years' experience in administrative, finance, accounting, or operations support.
• Experience supporting Franchise Operations, Marketing, or Retail/F&B businesses is an advantage.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to handle confidential financial information with integrity.
• Highly organized with the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to the Franchise team in managing day-to-day operations.
• Prepare, organize, and maintain franchise agreements, reports, contracts, and related documentation.
• Coordinate meetings, schedules, and communications with franchisees and internal departments.
• Monitor submission of franchise requirements and ensure timely completion of documentation.
• Assist in franchise onboarding and new store opening activities.
• Prepare presentations, reports, and meeting minutes.
• Provide administrative support for marketing campaigns, promotions, and events.
• Coordinate with suppliers, malls, agencies, and internal departments to ensure timely execution of marketing initiatives.
• Process purchase requests, purchase orders, billings, and payment requests.
• Monitor marketing calendars, project timelines, and campaign documentation.
• Maintain organized records of marketing contracts, promotional materials, and vendor documents.
• Assist in budget monitoring and expense tracking for Franchise and Marketing activities.
• Prepare and validate billing documents, liquidation reports, reimbursements, and payment requests.
• Coordinate with the Finance department to ensure timely processing of invoices and vendor payments.
• Maintain accurate financial records and supporting documentation.
• Prepare administrative and financial reports as required by management.
• Ensure compliance with company policies and documentation standards.

Skills

Analytical skills

Organizational skills

Communication skills

Detail-oriented

Education

Bachelors in Accountancy/related field

Tools

Excel

Microsoft Office

PowerPoint

Job description

Group Admin Officer (Franchise & Marketing)

Location: Santa Ana, Manila
Company: Samgyupsalamat

About the Role

Samgyupsalamat is looking for a highly organized, detail-oriented, and proactive Group Admin Officer to provide administrative and financial support to both our Franchise and Marketing teams. This role requires someone who can efficiently manage documentation, coordinate projects, monitor budgets, and support financial processes to ensure smooth day-to-day operations across both departments.

Key Responsibilities

Franchise Administration

• Provide administrative support to the Franchise team in managing day-to-day operations.

• Prepare, organize, and maintain franchise agreements, reports, contracts, and related documentation.

• Coordinate meetings, schedules, and communications with franchisees and internal departments.

• Monitor submission of franchise requirements and ensure timely completion of documentation.

• Assist in franchise onboarding and new store opening activities.

• Prepare presentations, reports, and meeting minutes.

Marketing Administration

• Provide administrative support for marketing campaigns, promotions, and events.

• Coordinate with suppliers, malls, agencies, and internal departments to ensure timely execution of marketing initiatives.

• Process purchase requests, purchase orders, billings, and payment requests.

• Monitor marketing calendars, project timelines, and campaign documentation.

• Maintain organized records of marketing contracts, promotional materials, and vendor documents.

Finance & Administrative Support

• Assist in budget monitoring and expense tracking for Franchise and Marketing activities.

• Prepare and validate billing documents, liquidation reports, reimbursements, and payment requests.

• Coordinate with the Finance department to ensure timely processing of invoices and vendor payments.

• Maintain accurate financial records and supporting documentation.

• Prepare administrative and financial reports as required by management.

• Ensure compliance with company policies and documentation standards.

Qualifications

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, Business Administration, Management Accounting, Marketing, or any related business course.

• At least 2 years of experience in an administrative, finance, accounting, or operations support role.

• Experience supporting Franchise Operations, Marketing, or Retail/F&B businesses is an advantage.

• Background in finance, accounting, budget monitoring, billing, or accounts payable processes is preferred.

• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.

• Strong analytical, organizational, and problem-solving skills.

• Excellent communication and interpersonal skills.

• Ability to handle confidential financial information with integrity.

• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.