Grants Officer

iScale Solutions; Makati; On-site; PHP 900,000 - 1,600,000; Full time

Benefits offered by this job

Competitive pay

Leave credits

Health coverage

Statutory benefits

Training & mentorship

Team activities

Modern tools

Career growth

Inclusive culture

Job summary

iScale Solutions in Makati is seeking a Grants Manager to design grant mechanisms, publish calls for proposals, and ensure transparent evaluation and award processes. You will oversee registration, eligibility checks, and support evaluation committees to deliver timely decisions.

The role requires a Master’s degree and at least five years in grants or donor-funded projects, strong analytical and drafting abilities, and proficiency in Excel.

Qualifications

• Master’s degree in project management, law, finance, public administration, international development or related field.
• At least 5 years’ relevant experience in grants, project or contract management, financial control, or donor-funded projects.
• Experience with calls for proposals, evaluation and award procedures, grant agreements, beneficiary reporting and compliance checks.
• Strong knowledge of grant procedures, donor compliance, expenditure eligibility, procurement principles, risk management and audit trails; EU/AFD or international donor experience is an advantage.
• Strong analytical, drafting, coordination and organisational skills; able to manage multiple files, identify risks and support a junior officer.
• Proficient in Excel and common office tools. Excellent written and spoken English; French is an asset.

Responsibilities

• Design grant mechanisms and prepare calls for proposals, including applicant guidelines, forms, budgets, eligibility criteria and evaluation tools.
• Coordinate call publication, applicant information sessions and documented Q&A, ensuring transparency and equal treatment.
• Manage application registration, completeness and eligibility screening; support evaluation committees and prepare evaluation records, reports and award recommendations.
• Prepare and review grant agreements and amendments, ensuring alignment with approved activities, budgets, schedules, payment terms and donor requirements.
• Oversee grant implementation follow-up, beneficiary reporting, deadlines, risks and corrective actions; guide the Junior Grants and Procurement Officer.
• Coordinate with Finance and Administration on payment requests, prefinancing, financial reports and expenditure checks; flag ineligible costs or missing evidence.
• Monitor contractual obligations, grant risks, procurement compliance, delays and sensitive cases; recommend mitigation and elevate significant issues.
• Train and guide beneficiaries on grant conditions, reporting, procurement, visibility and audit requirements; develop practical guidance and templates.
• Ensure complete grant files, audit readiness and proper closure, including final reports, expenditure verification, balance payments or fund recovery, and archiving.
• Maintain grant trackers and reporting dashboards; improve templates, workflows and procedures in coordination with the Procurement and Grants Manager

Skills

Grant management

Budgeting

Stakeholder coordination

Analytical skills

Communication

Education

Master's degree in project management or related field

Tools

Excel

Office tools

Job description

Job Description

• Design grant mechanisms and prepare calls for proposals, including applicant guidelines, forms, budgets, eligibility criteria and evaluation tools.
• Coordinate call publication, applicant information sessions and documented Q&A, ensuring transparency and equal treatment.
• Manage application registration, completeness and eligibility screening; support evaluation committees and prepare evaluation records, reports and award recommendations.
• Prepare and review grant agreements and amendments, ensuring alignment with approved activities, budgets, schedules, payment terms and donor requirements.
• Oversee grant implementation follow-up, beneficiary reporting, deadlines, risks and corrective actions; guide the Junior Grants and Procurement Officer.
• Coordinate with Finance and Administration on payment requests, prefinancing, financial reports and expenditure checks; flag ineligible costs or missing evidence.
• Monitor contractual obligations, grant risks, procurement compliance, delays and sensitive cases; recommend mitigation and elevate significant issues.
• Train and guide beneficiaries on grant conditions, reporting, procurement, visibility and audit requirements; develop practical guidance and templates.
• Ensure complete grant files, audit readiness and proper closure, including final reports, expenditure verification, balance payments or fund recovery, and archiving.
• Maintain grant trackers and reporting dashboards; improve templates, workflows and procedures in coordination with the Procurement and Grants Manager

Requirements

• Master’s degree in project management, law, finance, public/business administration, international development or a related field.
• At least 5 years’ relevant experience in grants, project or contract management, financial control, or donor-funded projects.
• Experience with calls for proposals, evaluation and award procedures, grant agreements, beneficiary reporting and compliance checks.
• Strong knowledge of grant procedures, donor compliance, expenditure eligibility, procurement principles, risk management and audit trails; EU/AFD or international donor experience is an advantage.
• Strong analytical, drafting, coordination and organisational skills; able to manage multiple files, identify risks and support a junior officer.
• Proficient in Excel and common office tools. Excellent written and spoken English; French is an asset.

What We Offer

• Competitive Salary Package: Receive a pay package that matches your skills and experience.
• Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
• Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
• Government-Mandated Benefi ts: Full coverage of all statutory benefi ts like SSS, PhilHealth, and Pag-IBIG.
• Learning Opportunities: Access training, certifi cations, and mentorship to grow your career.
• Team Engagement: Join team-building activities and wellness programs.
• Modern Tools: Use the latest technology to excel in your role.
• Career Growth: Clear paths for promotion and professional development.
• Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.