Junior Grants and Procurement Officer

iScale Solutions; Philippines; Remote; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Competitive Salary Package

Vacation and Sick Leave credits

Health Coverage for you and dependents

Government-mandated benefits

Learning Opportunities

Team Engagement

Modern Tools

Career Growth

Inclusive Culture

Job summary

iScale Solutions is seeking a remote Grants & Administration Support professional. You will assist with grant processes, monitor beneficiary obligations, and ensure compliance across documentation and reporting.

The role emphasizes coordination with finance, procurement, and project teams in an international NGO donor-funded context. The position requires a Bachelor’s degree and 2–3 years of related experience, with strong English skills and proficiency in MS Office.

Qualifications

• Bachelor’s degree in Administration, Finance, Procurement, Project Management, Law, Business, or related field.
• Strong organisational, communication, coordination, and problem-solving skills.
• Proficiency in Word, Excel, and document management systems.

Responsibilities

• Grant Administration: assist with calls for proposals, application screening, evaluation documentation, and grant award procedures.
• Beneficiary Monitoring: track reporting deadlines, payment schedules, deliverables, and contractual obligations.
• Documentation Checks: review reports, invoices, proof of payment, expenditure lists, and supporting documents for completeness.
• Payment Support: compile payment files, follow up on missing documents, and coordinate with Finance and Administration unit.
• Beneficiary Support: assist with training sessions and guidance on reporting, documentation, and procurement requirements.
• Procurement Support: assist with quotations, supplier documentation, comparison tables, evaluation records, and simple purchases.
• Records and Compliance: maintain grant and procurement files for audits, donor reviews, and internal controls.
• Reporting and Coordination: update tracking tools, prepare status reports, coordinate with project teams, and support process improvements.

Skills

Organisational skills

Communication

Coordination

Problem solving

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Document management systems

Job description

This is a remote position.

Responsibilities

• Grant Administration: Assist with calls for proposals, application screening, evaluation documentation, and grant award procedures.
• Beneficiary Monitoring: Track reporting deadlines, payment schedules, deliverables, and contractual obligations.
• Documentation Checks: Review reports, invoices, proof of payment, expenditure lists, and supporting documents for completeness.
• Payment Support: Compile payment files, follow up on missing documents, and coordinate with the Finance and Administration unit.
• Beneficiary Support: Assist with training sessions and provide guidance on reporting, documentation, and procurement requirements.
• Procurement Support: Assist with quotations, supplier documentation, comparison tables, evaluation records, and simple purchases.
• Records and Compliance: Maintain organised grant and procurement files for audits, donor reviews, and internal controls.
• Reporting and Coordination: Update tracking tools, prepare status reports, coordinate with project teams, and support process improvements.

Requirements

• Bachelor’s degree in Administration, Finance, Procurement, Project Management, Law, Business, or a related field.
• 2–3 years of relevant experience in grants, procurement, administration, finance, or project support.
• Basic knowledge of grants management, procurement procedures, donor compliance, and financial documentation.
• Proficiency in Microsoft Word, Excel, and document management systems.
• Strong organisational, communication, coordination, and problem-solving skills.
• Good command of written and spoken English; French is an advantage.
• Experience in international cooperation, NGOs, or donor-funded projects is an asset.

Benefits

• Competitive Salary Package: Receive a pay package that matches your skills and experience.
• Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
• Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
• Government-Mandated Benefi ts: Full coverage of all statutory benefi ts like SSS, PhilHealth, and Pag-IBIG.
• Learning Opportunities: Access training, certifi cations, and mentorship to grow your career.
• Team Engagement: Join team-building activities and wellness programs.
• Modern Tools: Use the latest technology to excel in your role.
• Career Growth: Clear paths for promotion and professional development.
• Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.