Junior Grants and Procurement Officer

iScale Solutions; Makati; On-site; PHP 400,000 - 600,000; Full time

Benefits offered by this job

Competitive salary

Vacation & sick leave

Health coverage

Government benefits

Training opportunities

Team engagement

Modern tools

Career growth

Inclusive culture

Job summary

iScale Solutions in Makati is seeking a Grants and Procurement Support Specialist to help manage grant processes, procurement activities, and donor compliance. You will coordinate with project teams, prepare documentation, and ensure timely reporting.

A bachelor’s degree and 2–3 years’ experience are expected, with strong English and a collaborative mindset. Join a global team that values growth, training, and professional development, offering modern tools and inclusive culture within a dynamic

Qualifications

• Bachelor's degree in Administration, Finance, Procurement, Project Management, Law, Business, or related field.
• 2–3 years of relevant experience in grants, procurement, administration, finance, or project support.
• Basic knowledge of grants management, procurement procedures, donor compliance, and financial documentation.
• Proficiency in Microsoft Word, Excel, and document management systems.
• Strong organisational, communication, coordination, and problem-solving skills.
• Good command of written and spoken English; French is an advantage.
• Experience in international cooperation, NGOs, or donor-funded projects is an asset.

Responsibilities

• Assist with calls for proposals, screening, evaluation documents, and grant award procedures.
• Track reporting deadlines, payment schedules, deliverables, and contractual obligations.
• Review reports, invoices, proof of payment, expenditure lists, and supporting documents for completeness.
• Compile payment files, follow up on missing documents, and coordinate with the Finance and Administration unit.
• Assist with training sessions and provide guidance on reporting, documentation, and procurement requirements.
• Assist with quotations, supplier documentation, comparison tables, evaluation records, and simple purchases.
• Maintain organised grant and procurement files for audits, donor reviews, and internal controls.
• Update tracking tools, prepare status reports, coordinate with project teams, and support process improvements.

Skills

Grant management

Procurement

Administration

Communication

Documentation

English proficiency

Education

Bachelor's degree in Administration, Finance, Procurement, Project Management, Law, Business, or related field

Tools

Microsoft Word

Excel

Document management systems

Job description

• Grant Administration: Assist with calls for proposals, application screening, evaluation documentation, and grant award procedures.
• Beneficiary Monitoring: Track reporting deadlines, payment schedules, deliverables, and contractual obligations.
• Documentation Checks: Review reports, invoices, proof of payment, expenditure lists, and supporting documents for completeness.
• Payment Support: Compile payment files, follow up on missing documents, and coordinate with the Finance and Administration unit.
• Beneficiary Support: Assist with training sessions and provide guidance on reporting, documentation, and procurement requirements.
• Procurement Support: Assist with quotations, supplier documentation, comparison tables, evaluation records, and simple purchases.
• Records and Compliance: Maintain organised grant and procurement files for audits, donor reviews, and internal controls.
• Reporting and Coordination: Update tracking tools, prepare status reports, coordinate with project teams, and support process improvements.

Requirements

• Bachelor's degree in Administration, Finance, Procurement, Project Management, Law, Business, or a related field.
• 2–3 years of relevant experience in grants, procurement, administration, finance, or project support.
• Basic knowledge of grants management, procurement procedures, donor compliance, and financial documentation.
• Proficiency in Microsoft Word, Excel, and document management systems.
• Strong organisational, communication, coordination, and problem-solving skills.
• Good command of written and spoken English; French is an advantage.
• Experience in international cooperation, NGOs, or donor-funded projects is an asset.

What we offer:

• Competitive Salary Package: Receive a pay package that matches your skills and experience.
• Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
• Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
• Government-Mandated Benefi ts: Full coverage of all statutory benefi ts like SSS, PhilHealth, and Pag-IBIG.
• Learning Opportunities: Access training, certifi cations, and mentorship to grow your career.
• Team Engagement: Join team-building activities and wellness programs.
• Modern Tools: Use the latest technology to excel in your role.
• Career Growth: Clear paths for promotion and professional development.
• Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.