Governance Secretariat Assistant

Paynamics Technologies; Manila; On-site; PHP 240,000 - 320,000; Full time

Job summary

Paynamics Technologies Inc. is seeking a detail-oriented Governance Administrative Assistant in Manila to support meeting materials and records management. Fresh graduates are encouraged to apply, with interest in governance, compliance, legal management, or related fields advantageous.

You will coordinate inputs across multiple units, maintain trackers, and prepare reports and presentations for governance activities, while handling confidential information professionally.

Qualifications

• Fresh graduates are welcome to apply.
• Background or interest in corporate governance, compliance, legal management, business administration, finance, or related fields is an advantage.
• Strong organizational, documentation, and follow-up skills.
• Good written and verbal communication skills.
• High attention to detail.
• Able to handle confidential information with professionalism.
• Proficient in MS Office / Google Workspace.

Responsibilities

• Assist in governance meeting materials, minutes, and supporting documents.
• Coordinate schedules, submissions, and follow-ups for governance, risk, compliance, and management meetings.
• Maintain trackers for policy approvals, audit findings, and compliance items.
• Support document control and records management for governance, risk, and compliance documents.
• Coordinate with multiple units for inputs and evidence.
• Prepare reports, trackers, and presentations for governance activities.

Skills

Organization skills

Documentation skills

Follow-up skills

Communication skills

Confidential information handling

Education

Business Administration related field

Tools

MS Office

Google Workspace

Job description

Your Role

Here's what you will be doing:

• Assist in preparing, organizing, and safekeeping governance meeting materials, minutes, approvals, certifications, and supporting documents
• Coordinate schedules, submissions, and follow-ups for governance, risk, compliance, and management meetings
• Maintain trackers for policy approvals, regulatory commitments, audit findings, compliance action items, and management directives
• Support document control, version tracking, filing, and records management for governance, risk, and compliance documents
• Coordinate with Compliance, Risk, AML, Legal, Operations, Finance, IT, InfoSec, HR, and other business units for required inputs and evidence
• Assist in preparing reports, trackers, presentations, and other governance-related documentation

About You

The company is looking for:

• Fresh graduates are welcome to apply
• Background or interest in corporate governance, compliance, legal management, business administration, finance, or related fields is an advantage
• Strong organizational, documentation, and follow-up skills
• Good written and verbal communication skills
• High attention to detail
• Able to handle confidential information with professionalism
• Proficient in MS Office / Google Workspace