Governance Secretariat Assistant

HTU; Manila; On-site; PHP 201,000 - 335,000; Full time

Job summary

HTU is seeking a detail-oriented governance support professional in Metro Manila. The role focuses on preparing and safeguarding governance meeting materials, minutes, approvals, and related documents, while coordinating inputs across multiple business units.

Ideal candidates are fresh graduates with strong organizational, documentation, and communication skills, and proficiency in MS Office / Google Workspace.

Qualifications

• Fresh graduates welcome to apply.
• Background or interest in governance, compliance, legal management, business administration, finance or related fields is an advantage.
• Strong organizational, documentation, and follow-up skills.
• Good written and verbal communication skills.
• High attention to detail.
• Able to handle confidential information professionally.
• Proficient in MS Office / Google Workspace.

Responsibilities

• Assist in preparing, organizing, and safekeeping governance meeting materials, minutes, approvals, certifications, and supporting documents.
• Coordinate schedules, submissions, and follow-ups for governance, risk, compliance, and management meetings.
• Maintain trackers for policy approvals, regulatory commitments, audit findings, compliance action items, and management directives.
• Support document control, version tracking, filing, and records management for governance, risk, and compliance documents.
• Coordinate with Compliance, Risk, AML, Legal, Operations, Finance, IT, InfoSec, HR, and other units for required inputs and evidence.
• Assist in preparing reports, trackers, presentations, and other governance-related documentation.

Skills

Organizational skills

Documentation skills

Follow-up skills

Written communication

Verbal communication

Attention to detail

Confidentiality

Tools

MS Office

Google Workspace

Job description

Your Role

Here's what you will be doing:

• Assist in preparing, organizing, and safekeeping governance meeting materials, minutes, approvals, certifications, and supporting documents
• Coordinate schedules, submissions, and follow-ups for governance, risk, compliance, and management meetings
• Maintain trackers for policy approvals, regulatory commitments, audit findings, compliance action items, and management directives
• Support document control, version tracking, filing, and records management for governance, risk, and compliance documents
• Coordinate with Compliance, Risk, AML, Legal, Operations, Finance, IT, InfoSec, HR, and other business units for required inputs and evidence
• Assist in preparing reports, trackers, presentations, and other governance-related documentation

About You

The company is looking for:

• Fresh graduates are welcome to apply
• Background or interest in corporate governance, compliance, legal management, business administration, finance, or related fields is an advantage
• Strong organizational, documentation, and follow-up skills
• Good written and verbal communication skills
• High attention to detail
• Able to handle confidential information with professionalism
• Proficient in MS Office / Google Workspace