Global Quality & Document Control Coordinator

Odfjell Technology; Philippines; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Learning and development support

Collaborative, diverse, and inclusive

Global opportunities for growth

Competitive compensation and benefits

Job summary

Odfjell Technology is seeking a detail‑oriented Document Control Specialist in the Philippines to manage the CMS and ERP records. You will ensure accuracy, organize archives, and support CMS improvements across units.

The role requires a bachelor’s degree, 3+ years in document management, proficiency with MS Office and Adobe Acrobat Pro, and experience with ERP systems like Equip/IFS. You’ll collaborate in a multicultural team to maintain compliance and quality.

Qualifications

• Bachelor’s degree in business administration, Engineering, or related field.
• Has at least three (3) years of relevant work experience in document management processing in a Global Business Services, especially with process and systems in a shared serviced setting.
• Experience working in a multicultural environment; familiarity with Oil, Gas & Energy industries is an advantage.
• Knowledgeable in QHSE standards, policies, and procedures, including audit processes and quality assurance.
• Basic understanding of document management processes and ISO standards.
• Proficient in ERP system (Equip, Data Management Library/DOCS), with knowledge of IFS being advantageous.
• Experience managing Company Management System is an advantage.
• Excellent computer skills, proficient in MS Office and Adobe Acrobat Pro
• Strong teamwork and collaboration abilities.
• Proactive and able to make decisions within established guidelines.
• Business-oriented mindset with creativity in problem solving.
• Structured, accurate, systematic, service oriented, task focused and committed to deliver within deadlines.
• Excellent oral and written communication skills, including cross-cultural communication.
• Motivated to facilitate and contribute to company’s growth.

Responsibilities

• Manage documents within the Company Management System (CMS), ensuring accuracy and organization.
• Assist in establishing the CMS structure for new units to ensure seamless integration.
• Perform quality control checks and upload new or revised documents to the CMS, while maintaining an organized archive.
• Generate tasks within eDOCS Assist for document approvals within the CMS Web platform.
• Coordinate and participate in continuous improvement initiatives related to CMS and document control processes.
• Retrieve, monitor, and archive emails from the Authority Coordinator mailbox, along with other relevant QHSE documents.
• Support the administration of the Permit To Work system, ensuring proper access for authorized personnel.
• Assists in the administration of QHSE documentation and Rig Inspection Services to maintain compliance.
• Manage and maintain various ERP systems such as IFS, eDOCS, and CMS for efficient data management.
• Oversee user administration in the Synergi system and utilize the Xait Porter document management system effectively.
• Ensure compliance and quality standards are met for all documents within the organization.
• Conduct quality control measures and maintain a comprehensive register/database of all documents and correspondence, including associated metadata.
• Offer support for ad-hoc tasks and projects as requested by stakeholders to facilitate efficient operations.

Skills

MS Office

Adobe Acrobat Pro

Teamwork

Decision-making within guidelines

Creativity in problem solving

Structured and detail-oriented

Cross-cultural communication

Proactive

Communication skills

Education

Bachelor’s degree in business administration, Engineering, or related field

Tools

Equip

Data Management Library/DOCS

IFS

CMS

eDOCS

Synergi

Xait Porter

Job description

Odfjell Technology is seeking a detail‑oriented Document Control Specialist in the Philippines to manage the CMS and ERP records. You will ensure accuracy, organize archives, and support CMS improvements across units.

The role requires a bachelor’s degree, 3+ years in document management, proficiency with MS Office and Adobe Acrobat Pro, and experience with ERP systems like Equip/IFS. You’ll collaborate in a multicultural team to maintain compliance and quality.