Technical Document Controller

Odfjell Technology; Philippines; On-site; PHP 420,000 - 720,000; Full time

Benefits offered by this job

Learning and development support

Global opportunities for growth

Competitive compensation and benefits

Job summary

Odfjell Technology delivers safe, efficient, and sustainable solutions with over 50 years of industry experience. The role focuses on handling technical documentation and data across ERP systems, coordinating with project teams, and ensuring accuracy and confidentiality of drawings and records.

Based in Makati, the position requires a background in technical document control, familiarity with AutoDesk and VBA, and strong English communication.

Qualifications

• Bachelor’s degree in Library Management or related field.
• Minimum 3 years in technical document control in a global shared services setup.
• Base knowledge of AutoDesk and VBA coding.
• Experience designing templates and document templates.
• Familiarity with ERP data management systems (PROARC, TechDoc, Insights, IFS, DOCS).
• Exposure to oil, gas and energy industries or EPC contexts preferred.
• Strong IT skills, MS Office and Adobe Acrobat Pro proficiency.
• Understanding of ISO document control standards and related processes.
• Excellent written and spoken English; able to work under pressure.

Responsibilities

• Handle technical documentation for internal and external customers.
• Coordinate with project teams as needed.
• Review incoming/outgoing docs per change forms and master lists.
• Register and distribute docs per distribution matrix; archive procedures.
• Maintain and revise engineering documentation.
• Support engineering ops in transmittals to clients and authorities.
• Move documentation between databases.
• Publish drawings with Autodesk tools while protecting confidentiality.
• Suggest process improvements for information handling.
• Help establish internal procedures and checklists.

Skills

Document control

ERP data management

Autodesk

VBA

Template design

Data management

ISO standards

MS Office

Adobe Acrobat Pro

English communication

Education

BS Library Management or related

Tools

PROARC

TechDoc

Insights

IFS

Data Management Library/DOCS

Job description

Job Description:

Odfjell Technology delivers safe, efficient, and sustainable solutions that save time, cost, and reduce carbon emissions for our clients. Our people connect 50 years of industry experience with the technology of tomorrow. With projects in more than 20 countries we are looking for talented people who can help us overcome the today’s challenges and realise the opportunities ahead.

We Are Looking For Someone Who Has

• Graduate of BS Library Management or any related course.
• Has at least three (3) years of experience in technical document control processing in a Global Business Services especially with process and systems in a shared serviced setting.
• Has basic knowledge of AutoDesk software and in coding such as VBA
• Has an experience in designing templates, document file types and database
• Has in-depth experience with data management in ERP system (PROARC, TechDoc, Insights, IFS, Data Management Library/DOCS)
• Technical experience and interest with Oil, Gas & Energy industries / EPCs (Engineering, Procurement and Construction) in handling projects
• Basic knowledge with drilling equipment is an advantage
• Good IT skills and understanding of ERP related systems course
• Excellent computer skills, knowledgeable in MS Office applications and Adobe Acrobat Pro
• Possess basic knowledge in document control and management processes and standards and ISO standards.
• Good presentation and translation of information and ideas
• Ability to work under pressure and handle complaints
• Ability to learn quickly, take initiative, has sound judgement and make decision within scope and guidelines
• Ability to work independently as well as achieving results through teamwork
• Structured, accurate, systematic and committed to deliver within deadlines
• Has business and result oriented mind set.
• Understanding of operation in an international business environment
• Good communication skills – written and oral in the English language, with expertise in international and cross-cultural communications and business relations
• Motivated to facilitate and contribute to company’s growth
• Amenable to work onsite in Makati.

Your Mission

• Handle technical documentation for internal and external customers
• Cooperate closely with project teams when needed
• Control and review of incoming/outgoing documentation according to Document Change Form and Master document lists
• Receive, register and distribute technical documentation in accordance with distribution matrixes, archiving and documentation procedures.
• Administrate, maintain & revising engineering technical documentation.
• Give support to engineering operations in transmittal of technical documentation to clients and authorities.
• Transfer of documentation between databases.
• Publish drawings with Autodesk applications according to Redline Mark-up while maintaining the security and confidentiality of documents
• Contribute to efficiency improvement and technical information processes
• Participate in establishment and maintenance of internal procedures, routines and check-up lists for technical information
• Assist as requested by MODU Technical Services

Why you should join our team

The Odfjell group recognises that the shift to renewable energy requires a new way of thinking. By leveraging diverse, cross-functional teams we drive innovation, sustainability, and technological improvements across the business. Our people are at the heart of what we do to drive change as we continue to shape and grow the business.

We strive to create a satisfying and motivating workplace for our employees and an arena for sharing experiences with a focus on ongoing learning and development. Our employees report high levels of empowerment, open dialogue, and trust.

We believe that diversity and inclusion are pre-conditions to succeed in a global marketplace. We believe our company values should be reflected in the everyday behaviour of our leaders and employees alike.

We Offer

• Learning and development support
• Collaborative, diverse, and inclusive working environment
• Part of a global company with opportunities for growth and development.
• Competitive compensation and benefits including paid time-off, insurances and retirement

We live our core values – creative, competent, result oriented, committed – while always being safety conscious.

We use Semac background checks in our recruitment process.

Requirements: