Global Executive Assistant to Leaders & Stakeholders

Aon; Philippines; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Global Wellbeing Days

Smart Working

Flexible work styles

Job summary

Aon is seeking an Executive Assistant to support senior leaders across the region. You will act as a key liaison for internal stakeholders and external partners, manage calendars, emails, meetings, and travel, and help ensure governance and timely follow-through.

You bring 1–2 years of experience supporting executives, strong business English, and proficiency with Outlook, PowerPoint, Excel and Word. We offer flexible, inclusive work culture with wellbeing days and Smart Working options.

Qualifications

• 1–2 years of experience supporting senior leaders or executives, ideally in regional or global organizations.
• Strong business English proficiency (written and verbal).
• Advanced proficiency in Microsoft Office tools (Outlook, PowerPoint, Excel, Word).
• Excellent time management and organizational skills, with the ability to manage multiple priorities.
• Strong stakeholder management and interpersonal skills, with confidence working across seniority levels.
• High level of integrity, discretion, and confidentiality.
• Ability to operate effectively in a fast-paced, high-pressure environment.
• Proactive and solution-oriented mindset, reliable and detail-oriented.

Responsibilities

• Executive Support & Stakeholder Management
• Act as a key point of contact and liaison for internal stakeholders, senior leaders, clients, and external partners
• Build effective working relationships across functions and geographies
• Calendar & Inbox Management
• Proactively manage complex calendars, prioritizing competing demands across time zones
• Oversee inbox management, ensuring timely responses and alignment with leadership priorities
• Meeting & Governance Support
• Coordinate internal and external meetings, including agenda setting, materials preparation, and logistics
• Support leadership forums by driving agenda discipline, tracking actions, and ensuring follow-through
• Attend senior leadership meetings where required to capture key decisions and action items
• Travel & Expense Management
• Plan and manage end-to-end travel arrangements across the region, including visas where required
• Prepare and submit expense reports in a timely and accurate manner
• Communications & Documentation
• Draft and review communications on behalf of executives, ensuring clarity and consistency
• Prepare high-quality documents and presentations aligned with Aon brand standards
• Operational & Ad Hoc Support
• Anticipate needs and provide proactive support to ensure smooth day-to-day operations
• Support special projects and initiatives as required

Skills

Executive support

Stakeholder management

Calendar management

Time management

Interpersonal skills

Communication

Discretion

Problem solving

Tools

Outlook

PowerPoint

Excel

Word

Job description

Aon is seeking an Executive Assistant to support senior leaders across the region. You will act as a key liaison for internal stakeholders and external partners, manage calendars, emails, meetings, and travel, and help ensure governance and timely follow-through.

You bring 1–2 years of experience supporting executives, strong business English, and proficiency with Outlook, PowerPoint, Excel and Word. We offer flexible, inclusive work culture with wellbeing days and Smart Working options.