Global Bookkeeper - Xero & AP Specialist (Remote)

Outsourced; Manila; À distance; PHP 300 000 - 420 000; Plein temps

Résumé du poste

Outsourced in the Philippines is seeking a diligent Bookkeeper / Accounts Payable Officer to support multi-entity finance operations. You will handle supplier invoicing in Xero, manage approvals via ApprovalMax, and assist with AR, payroll, month-end reporting while liaising with global suppliers across time zones.

The role requires attention to detail, strong English communication, and the ability to work autonomously in a remote setup, with a focus on accuracy and compliance.

Qualifications

• Minimum three years of experience in bookkeeping, accounts payable, accounting or a similar finance role.
• Strong practical experience using Xero is essential.
• Experience using ApprovalMax or a similar invoice approval/workflow platform is highly desirable.
• Excellent written and verbal English communication skills.
• Experience processing payments across different currencies and jurisdictions.
• Strong understanding of bank reconciliations, accounts payable and accounts receivable processes.

Responsabilités

• Manage the end-to-end accounts payable process across multiple entities and jurisdictions.
• Receive, review, code and accurately enter supplier invoices into Xero.
• Manage invoice approval workflows through ApprovalMax, ensuring invoices are appropriately reviewed and approved in accordance with company policies and delegated authority levels.
• Monitor outstanding invoice approvals and follow up with relevant stakeholders to ensure invoices are processed within required timeframes.
• Work directly with suppliers globally, responding to invoice and payment enquiries and resolving discrepancies in a timely and professional manner.
• Maintain accurate supplier records, payment details and supporting documentation.
• Review supplier statements and reconcile supplier accounts.
• Prepare accounts payable ageing reports and payment proposals for review and approval.
• Coordinate and process supplier payment runs across multiple entities.
• Process invoices and supplier payments in multiple currencies, ensuring the correct currency, entity, bank account and payment details are used.
• Assist with international payments and foreign currency transactions while maintaining accurate records within Xero.
• Ensure invoices are correctly allocated to the appropriate entity, account, cost centre and reporting category.
• Maintain appropriate supporting documentation and audit trails for all accounts payable transactions.
• Prepare and issue accurate customer invoices in a timely manner.
• Monitor accounts receivable ageing and follow up outstanding balances as required.
• Maintain accurate customer account records and assist with resolving payment or invoicing queries.
• Allocate customer receipts and ensure payments are correctly recorded.
• Complete daily bank reconciliations across multiple entities and bank accounts.
• Manage and reconcile multi-currency bank accounts.
• Investigate and resolve unreconciled or unusual transactions.
• Assist with banking activities and cash management as required.
• Support the CFO with month-end processing and financial close activities.
• Assist with balance sheet and general ledger reconciliations.
• Support the preparation of management and financial reports.
• Assist with taxation, statutory compliance and other finance-related reporting requirements.
• Perform data analysis and cost analysis to support financial decision-making.
• Maintain accurate and complete financial records across all entities.
• Assist with audit and compliance requirements by providing financial records and supporting documentation as required.
• Identify opportunities to improve finance processes, controls and efficiencies.
• Provide general support to the CFO and undertake other finance-related duties as required.

Connaissances

Xero

ApprovalMax

Accounts payable

Multi-currency

Payroll processing

Excel

English communication

Time management

Autonomy

Attention to detail

Outils

Xero

ApprovalMax

Excel

Word

Outlook

Description du poste

Outsourced in the Philippines is seeking a diligent Bookkeeper / Accounts Payable Officer to support multi-entity finance operations. You will handle supplier invoicing in Xero, manage approvals via ApprovalMax, and assist with AR, payroll, month-end reporting while liaising with global suppliers across time zones.

The role requires attention to detail, strong English communication, and the ability to work autonomously in a remote setup, with a focus on accuracy and compliance.