Global Admin: Matter Openings & Data Entry

White-; Manila; On-site; PHP 391,000 - 614,000; Full time

Job summary

White & Case in Manila is seeking an Administrative Support professional to provide comprehensive support focused on matter opening in the firm’s case management system. You will input client and case information, prepare documents, and ensure compliance with firm policies.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks while working independently or as part of a team.

Qualifications

• Excellent written and oral communication skills.
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint.
• Excellent interpersonal skills with ability to balance individual contributions and teamwork.
• Trustworthy in handling confidential matters and information.
• Detail- and solution-oriented with a sense of urgency.
• Excellent organization and coordination skills.

Responsibilities

• Open new matters in the firm’s case management system and ensure accuracy.
• Input client and case information into the database, ensuring accuracy.
• Prepare and organize necessary documents for matters in compliance with firm policies.
• Review new matter entries for accuracy and completeness; address discrepancies.
• Maintain organized records of all matter openings and related correspondence.
• Ensure all matter openings adhere to legal and regulatory requirements.
• Liaise with attorneys and staff to gather information for matter opening.
• Handle inquiries related to new matter openings; provide timely information.
• Communicate with internal and external stakeholders to ensure smooth processes.
• Use systems to ensure tasks are completed within required timelines.

Skills

Written and verbal communication

MS Office suite

Interpersonal skills

Confidentiality

Organization & coordination

Education

College degree or fresh graduate

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

White & Case in Manila is seeking an Administrative Support professional to provide comprehensive support focused on matter opening in the firm’s case management system. You will input client and case information, prepare documents, and ensure compliance with firm policies.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks while working independently or as part of a team.