General Affairs- Administrative Assistant

MD Gruppe; Laguna; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading administrative services provider in Laguna, Philippines, is seeking an Administrative Assistant to support compliance documentation and manage office supplies. The ideal candidate should be a graduate with at least 1 year of experience in administrative tasks, possess strong organizational and communication skills, and be proficient in MS Office. This role involves multitasking across various administrative duties to ensure smooth operations.

Qualifications

• 1 year of experience in administrative or general affairs work.
• Basic knowledge in handling permits, licenses, and official documents.
• Familiar with office cash handling and inventory monitoring.

Responsibilities

• Assist in processing company permits, licenses, and compliance documents.
• Handle petty cash and financial documentation.
• Monitor utilities and inventory of fixed assets.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Detail-oriented

Multitasking

Education

Graduate of any business, management, or related course

Job description

Responsibilities

• Assist in processing company permits, licenses, and other legal or compliance documents.
• Handle petty cash, fund liquidation, and basic financial documentation.
• Monitor and coordinate utilities, office supplies, and inventory of fixed assets.
• Process requests for mobile loads, communication allowances, and related reimbursements.
• Track usage and process payments for office equipment.
• Coordinate with security personnel and review attendance logs and roving sheets.
• Maintain organized records, files, and databases for general affairs activities.
• Communicate and coordinate with internal departments and external suppliers or service providers.
• Support other administrative and general affairs functions as assigned by management.

Qualifications

• Graduate of any business, management, or related course.
• With at least 1 year of experience in administrative or general affairs work (fresh graduates may be considered).
• Basic knowledge in handling permits, licenses, and official documents.
• Familiar with office cash handling, liquidation, and inventory monitoring.
• Proficient in MS Office and basic office systems.
• Organized, detail-oriented, and able to multitask effectively.
• Good communication and interpersonal skills for coordination with different departments and external contacts.