GBS Office Procurement Assistant

Sgs; Philippines; On-site; PHP 240,000 - 320,000; Full time

Job summary

SGS is seeking a detail-oriented procurement support professional in the Philippines. You will identify supplies and services, place orders, and coordinate with vendors and the customer service team to ensure proper documentation.

The role requires accuracy, time management, and the ability to multitask in a fast-paced environment. Strong data entry or accounting experience and proficiency in MS Office are preferred, along with good written and spoken English (B2+).

Qualifications

• Bachelor's degree required.
• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Good written and verbal communication skills in English (B2+).

Responsibilities

• Comply with SGS Code of Integrity and Professional Conduct and with all SGS QHSE and HR policies.
• Identify supplies / services to order, supplier performance, and segregate orders by vendor to optimize costs.
• Place orders in Procurement system and initiate approval process.
• Support Customer Service Team in PO creation and distribution to vendors with proper documentation.
• Monitor order status and inform the manager about delays or problems.
• Enter shipment information to initial payment upon site confirmation.
• Complete other duties as assigned by the Manager, General Manager, or leadership.
• Maintain clean, presentable work area in accordance with company policies.

Skills

Prioritizing tasks

Collaboration

Independent work

Time management

Multitasking

Detail-oriented

Learning new tools

Integrity

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Specific Responsibilities

• At all times, comply with SGS Code of Integrity and Professional Conduct.
• Identify supplies / services to order, adequate products of suppliers / service providers, and segregate orders by the vendor to optimize shipping and requisition costs.
• Place order in Procurement system and initiate approval process.
• Supports the Customer Service Team in purchase order (PO) creations and distribution to vendors; ensure proper documentation has been received.
• Monitor the status of orders raised, inform the manager about delays, or other problems.
• Enter shipmemt information to initial payment, upon reception confrmed by the site.
• Complete other duties or tasks assigned by the Manager, General manager, or other leadership.
• At all times, comply with SGS Code of Integrity and Professional Conduct and with all SGS QHSE and HR policies and procedures. Ensure the work area in GBS is always clean and presentable.

Qualifications

• Bachelor's degree required.
• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Good written and verbal communication skills in English (B2+).

The candidate must possess the following skills

• Proficient in effectively prioritizing tasks to meet deadlines.
• Ability to work both collaboratively and independently, manage time effectively, and multitask.
• Detail-oriented with the ability to quickly learn new tools and technologies.
• Strong team player with the ability to collaborate efficiently in diverse work environments.
• High level of integrity and accountability.