GBS Office Procurement Assistant

SGS; Muntinlupa; On-site; PHP 240,000 - 360,000; Full time

Job summary

SGS Philippines is seeking a detail-oriented Procurement Assistant to support data entry, purchasing, and billing tasks in a fast-paced environment at our Manila office. You will help coordinate supplier interactions, place orders, and ensure timely documentation across procurement processes.

The role requires 1-2 years of data entry or purchasing experience, strong MS Office skills, and clear English communication.

Qualifications

• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills with MS Office applications (Outlook, Word, Excel).
• Good written and verbal communication skills in English (B2+).

Responsibilities

• Identify supplies or services to order and select vendors to optimize costs.
• Place orders in Procurement system and initiate approvals.
• Support Customer Service in PO creation and distribution to vendors with proper documentation.
• Monitor order status and inform manager of delays or issues.
• Enter shipment information to initial payment upon site confirmation.
• Perform other duties assigned by Manager or leadership while complying with policies.

Skills

Data entry

Purchasing experience

MS Office

English communication

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Specific Responsibilities

• At all times, comply with SGS Code of Integrity and Professional Conduct.
• Identify supplies / services to order, adequate products of suppliers / service providers, and segregate orders by the vendor to optimize shipping and requisition costs.
• Place order in Procurement system and initiate approval process.
• Supports the Customer Service Team in purchase order (PO) creations and distribution to vendors; ensure proper documentation has been received.
• Monitor the status of orders raised, inform the manager about delays, or other problems.
• Enter shipmemt information to initial payment, upon reception confrmed by the site.
• Complete other duties or tasks assigned by the Manager, General manager, or other leadership.
• At all times, comply with SGS Code of Integrity and Professional Conduct and with all SGS QHSE and HR policies and procedures. Ensure the work area in GBS is always clean and presentable.

Qualifications

• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Good written and verbal communication skills in English (B2+).

Additional Information

The candidate must possess the following skills:

• Proficient in effectively prioritizing tasks to meet deadlines.
• Ability to work both collaboratively and independently, manage time effectively, and multitask.
• Detail-oriented with the ability to quickly learn new tools and technologies.
• Strong team player with the ability to collaborate efficiently in diverse work environments.
• High level of integrity and accountability.