GBS Office Procurement Assistant

Cari; Muntinlupa; Hybrid; PHP 200,000 - 320,000; Full time

Job summary

SGS is seeking a procurement support professional to assist in data entry, purchasing, and PO management. The role emphasizes accuracy, timely processing, and collaboration with the Customer Service team.

The candidate should have 1–2 years of related experience, strong MS Office skills, and good English communication. Expect to follow SGS policies and contribute to efficient procurement operations.

Qualifications

• 1–2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Good written and verbal communication skills in English (B2+).
• Proficient in prioritizing tasks to meet deadlines.

Responsibilities

• Identify supplies / services to order and segregate orders by vendor to optimize shipping and requisition costs.
• Place orders in Procurement system and initiate the approval process.
• Support the Customer Service Team in PO creation and distribution to vendors; ensure proper documentation is received.
• Monitor the status of orders; inform the manager about delays or problems.
• Enter shipment information to initial payment, upon reception confirmed by the site.
• Complete other duties or tasks assigned by the Manager, General Manager, or leadership.
• Adhere to SGS Code of Integrity and Professional Conduct and SGS QHSE and HR policies.

Skills

Data entry

Purchasing

Accounting / Billing

English communication (B2+)

Tools

Microsoft Office

Outlook

Excel

Word

Job description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Specific Responsibilities

• At all times, comply with SGS Code of Integrity and Professional Conduct.
• Identify supplies / services to order, adequate products of suppliers / service providers, and segregate orders by the vendor to optimize shipping and requisition costs.
• Place order in Procurement system and initiate approval process.
• Supports the Customer Service Team in purchase order (PO) creations and distribution to vendors; ensure proper documentation has been received.
• Monitor the status of orders raised, inform the manager about delays, or other problems.
• Enter shipmemt information to initial payment, upon reception confrmed by the site.
• Complete other duties or tasks assigned by the Manager, General manager, or other leadership.
• At all times, comply with SGS Code of Integrity and Professional Conduct and with all SGS QHSE and HR policies and procedures. Ensure the work area in GBS is always clean and presentable.

Qualifications

• 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
• Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Good written and verbal communication skills in English (B2+).

Additional Information

The candidate must possess the following skills:

• Proficient in effectively prioritizing tasks to meet deadlines.
• Ability to work both collaboratively and independently, manage time effectively, and multitask.
• Detail-oriented with the ability to quickly learn new tools and technologies.
• Strong team player with the ability to collaborate efficiently in diverse work environments.
• High level of integrity and accountability.