RBS Admin Assistant (with Invoicing, Logistic and Quality Control experience)

SGS; Muntinlupa; On-site; PHP 223,000 - 446,000; Full time

Job summary

SGS is the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity, with 93,000 employees in 2,600 offices and laboratories worldwide.

The RBS Admin Assistant will provide essential administrative support for the business line, handling invoicing, purchasing, logistics and quality-control tasks to ensure accuracy, compliance and timely actions.

Qualifications

• Bachelor’s degree in administration, secretarial studies, or similar.
• Advanced proficiency in Microsoft Office and Windows-based apps.
• Excellent English communication (B2+).

Responsibilities

• Provide administrative support across business line functions.
• Create purchase orders and manage procurement records.
• Coordinate proposals and tenders data collection, drafting, and submissions.
• Support invoicing, logistics, and quality control processes.
• Maintain documentation for audits and ensure compliance.

Skills

English proficiency

Office tools proficiency

Communication skills

Education

Bachelor’s degree or equivalent

Tools

Windows-based applications

Job description

RBS Admin Assistant (with Invoicing, Logistic and Quality Control experience)

• Full-time

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Primary Responsibilities

The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line.

Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement:

• Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements.
• Track delivery, deadlines, and service quality.
• Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders.
• Manage records and documentation associated with each purchase for internal or external audits

Assist in the Preparation of Proposals and Tenders:

• Support the collection of technical, financial, and administrative information required for proposals and tenders.
• Assist in drafting, reviewing, and formatting documents to meet client or tender requirements.
• Ensure timely submission of proposals, maintaining version control and document tracking.
• Coordinate with various departments (sales, operations, finance) to ensure all information is accurate and consistent.

Additional Responsibilities

• Support colleagues with additional administrative needs as required.
• Develops skills and knowledge to progress in your career.
• Develops trust by providing timely responses to all inquiries, whether by Teams, email, or phone
• Promotes a positive “Can do!” attitude and a safe working environment.
• Be knowledgeable and compliant with SGS procedures and standards.
• Takes initiative in all we do and perform other duties as required to further SGS mission of service, quality and growth.
• Builds and maintains strong working relationships.
• Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
• Ensures work area in GBS is kept clean and presentable at all times.
• Remains familiar with SGS quality assurance procedures
• Complies to all SGS QHSE and HR policies and procedures

Qualifications

• Bachelor’s degree in administration, Secretarial Studies, or similar.
• Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
• Advanced proficiency in Windows-based applications.
• Good command of the English language (B2+)

Preferred Experience

• Previous experience in administrative roles.
• Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.