Full-Charge Bookkeeper for Architecture Firm | QBO Pro

Outsource Accelerator; Pasig; On-site; PHP 3,769,000 - 6,281,000; Full time

Job summary

Outsource Accelerator in the Philippines seeks a meticulous US Accountant - Full Charge Bookkeeper (QBO) to manage the firm's books in QuickBooks Online and own accounts payable and receivable from invoicing to payment.

This role partners directly with the Principal, prepares payroll, builds project budgets, and generates regular financial reports, while supporting the external CPA with month-end and year-end filings.

Qualifications

• Minimum 5 years of full-charge bookkeeping experience, ideally for a professional services, architecture, or engineering firm.
• Advanced proficiency in QuickBooks Online, including purchase orders, bill approvals, billable expenses, payroll, and automations.
• Working knowledge of accounts payable and receivable controls, 1099 reporting, and certificate of insurance tracking.
• Experience with project-based client billing, including online billing portals.
• Meticulous attention to detail, discretion with confidential payroll and financial information, and strong written communication skills.
• Ability to work independently, follow written procedures exactly, and flag deviations.
• Ability to mine historical financial data to build budgets, forecasts, and project cost reports.
• Experience implementing bookkeeping software and a PSA platform; drive to automate routine tasks.
• Experience with Dropbox, Word, Excel, and related tools.

Responsibilities

• Maintain the firm's books in QuickBooks Online Advanced: code transactions, reconcile accounts monthly, and keep ledger audit-ready.
• Track revenue and expenses by project: set up projects, code transactions, and report profitability and billings.
• End-to-end accounts payable: manage vendors, approvals, and payments under Principal's oversight.
• End-to-end accounts receivable: invoice clients, record receipts, and follow up on past-due balances.
• Prepare payroll in QuickBooks Payroll, including timesheets and reimbursements.
• Match invoices to signed agreements and monitor remaining balance.
• Maintain insurance, benefits, and compliance paperwork.
• Prepare annual operating budgets with the Principal and monitor variances monthly.
• Produce weekly, monthly, and quarterly cash flow and billing reports.
• Support outside accountant with month-end reconciliations and year-end filings.

Skills

Full-charge bookkeeping

Project-based client billing

Payroll processing

Accuracy and attention to detail

Independent worker

Data mining for budgets

Process automation

Software implementation

Dropbox/Word/Excel familiarity

Tools

QuickBooks Online

Xero

Gusto payroll

Dropbox

Word

Excel

Job description

Outsource Accelerator in the Philippines seeks a meticulous US Accountant - Full Charge Bookkeeper (QBO) to manage the firm's books in QuickBooks Online and own accounts payable and receivable from invoicing to payment.

This role partners directly with the Principal, prepares payroll, builds project budgets, and generates regular financial reports, while supporting the external CPA with month-end and year-end filings.