Front Desk & Visitor Experience Coordinator

The Bistro Group; Makati; On-site; PHP 167,000 - 234,000; Full time

Job summary

The Bistro Group is seeking a Front Desk Receptionist to manage the corporate office reception area and greet visitors, employees, and partners, ensuring a professional and welcoming experience. Responsibilities include answering calls, directing inquiries, handling mail and deliveries, coordinating meetings, assisting HR and Recruitment with schedules, and providing general administrative support.

This on-site role in Makati requires a courteous, well-organized individual who can coordinate

Responsibilities

• Greet and assist all visitors, clients, applicants, suppliers, and employees in a courteous and professional manner.
• Manage the reception area and ensure that visitors are properly accommodated and directed to the appropriate person or department.
• Answer, screen, and route incoming telephone calls and provide basic information when appropriate.
• Receive and distribute incoming mail, documents, packages, and deliveries.
• Maintain an organized visitor log and coordinate visitor access with concerned departments.
• Notify employees of their visitors and coordinate meetings and appointments.
• Assist candidates and applicants during interviews and coordinate with the Recruitment Team regarding interview schedules.
• Provide basic information about the company, office departments, and general inquiries.
• Coordinate with building administration and security personnel regarding visitors, deliveries, and office concerns.
• Assist in scheduling meeting rooms and ensuring that meeting areas are properly prepared.
• Monitor and maintain cleanliness and orderliness of the reception area.
• Provide administrative support such as filing, encoding, photocopying, scanning, and preparation of documents when needed.
• Assist HR and other departments with administrative requirements and coordination.

Job description

The Bistro Group is seeking a Front Desk Receptionist to manage the corporate office reception area and greet visitors, employees, and partners, ensuring a professional and welcoming experience. Responsibilities include answering calls, directing inquiries, handling mail and deliveries, coordinating meetings, assisting HR and Recruitment with schedules, and providing general administrative support.

This on-site role in Makati requires a courteous, well-organized individual who can coordinate