Front Desk Specialist & Office Support

Multicare Pharmaceuticals Philippines, Inc.; Philippines; On-site; PHP 201,000 - 312,000; Full time

Job summary

Multicare Pharmaceuticals Philippines, Inc. is seeking an organized, customer-focused Administrative Assistant to greet visitors, manage calls, schedule meetings, and support office operations in a professional, discreet manner.

You will collaborate with multiple departments, maintain calendars, handle correspondence, prepare reports and presentations, and ensure accurate records and efficient workflow within a dynamic team.

Qualifications

• Excellent verbal and written communication skills.
• Strong customer service and interpersonal abilities.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Ability to work under pressure and handle confidential information.
• Professional appearance and positive attitude.
• Attention to detail and problem-solving skills.

Responsibilities

• Greet and assist visitors, clients, and guests in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls to the appropriate departments.
• Schedule appointments, meetings, and maintain calendars.
• Handle incoming and outgoing correspondence, emails, and documents.
• Maintain visitor logs and ensure office security procedures are followed.
• Provide administrative support such as filing, data entry, and document preparation.
• Manage office supplies inventory and coordinate replenishment when necessary.
• Assist in preparing reports, presentations, and other office materials.
• Address customer inquiries and resolve concerns promptly and professionally.
• Coordinate with different departments to ensure efficient communication and workflow.

Skills

Excellent verbal and written comms

Customer service

Interpersonal abilities

Organizational skills

Work under pressure

Professional appearance

Attention to detail

Tools

Microsoft Office

Job description

Multicare Pharmaceuticals Philippines, Inc. is seeking an organized, customer-focused Administrative Assistant to greet visitors, manage calls, schedule meetings, and support office operations in a professional, discreet manner.

You will collaborate with multiple departments, maintain calendars, handle correspondence, prepare reports and presentations, and ensure accurate records and efficient workflow within a dynamic team.