Front Desk & Admin Coordinator (Entry-Level, Onsite)

Jain International Trade Organisation - India; Hinoba-an; On-site; PHP 111,000 - 185,000; Full time

Job summary

Reflex Realty LLP Mumbai is seeking an entry-level Front Office Executive to be the first point of contact for clients and visitors. This role involves greeting guests, handling inquiries, and ensuring a smooth front desk operation onsite.

You will support administrative tasks, coordinate meetings, manage calls and emails, and assist HR and Admin with basic clerical work, contributing to secure access and orderly office workflows.

Qualifications

• Greet and assist clients, visitors, and guests professionally.
• Manage incoming calls, emails, and inquiries and direct them appropriately.
• Support HR and Admin with basic clerical tasks and record maintenance.

Responsibilities

• Greet and assist clients, visitors, and guests with professionalism and warmth.
• Manage incoming calls, emails, and inquiries, and direct them to the appropriate department.
• Maintain a clean, organized, and welcoming front office environment.
• Schedule and coordinate client meetings, conference rooms, and appointments.
• Maintain attendance records and assist with staff entry/exit tracking (including live location attendance if applicable).
• Handle courier, mail, and other front desk documentation.
• Support HR and Admin departments with basic clerical tasks and record maintenance.
• Coordinate with vendors, housekeeping, and facility management teams.
• Ensure that all visitors follow security and access protocols.

Job description

Reflex Realty LLP Mumbai is seeking an entry-level Front Office Executive to be the first point of contact for clients and visitors. This role involves greeting guests, handling inquiries, and ensuring a smooth front desk operation onsite.

You will support administrative tasks, coordinate meetings, manage calls and emails, and assist HR and Admin with basic clerical work, contributing to secure access and orderly office workflows.