Freight and Clearing Admin

Spinneys Philippines; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

Spinneys Philippines is seeking a detail-oriented Freight & Clearing Administrator to coordinate imports, freight movements, customs clearance, and delivery schedules to ensure products are efficiently received and available across our stores.

You will work closely with suppliers, freight forwarders, brokers, warehouses, and internal teams to support uninterrupted supply chain operations, maintain shipping records, monitor costs, and ensure compliance with regulations.

Qualifications

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or related field.
• 2–3 years' experience in freight forwarding, customs clearing, logistics, or import/export administration.
• Proficiency in Microsoft Office, especially Excel; ERP/inventory systems preferred.

Responsibilities

• Coordinate and monitor incoming shipments from suppliers to warehouse destinations.
• Liaise with freight forwarders, customs brokers, shipping lines, and regulatory authorities.
• Prepare, review, and maintain all import and clearing documentation.
• Track shipment progress and ensure timely customs clearance and delivery.
• Verify freight, duty, customs, and clearing invoices for accuracy.
• Resolve shipment delays, documentation issues, and clearance discrepancies.
• Coordinate with warehouse and procurement teams regarding delivery schedules and stock arrivals.
• Maintain accurate records of shipping documents and logistics transactions.
• Monitor logistics costs and assist in identifying cost-saving opportunities.
• Ensure compliance with customs regulations, import requirements, and company policies.

Skills

Organizational skills

Problem-solving

Communication skills

Excel proficiency

ERP systems

Inventory management

MS Office

Attention to detail

Education

Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or related field

Tools

ERP systems

Microsoft Office

Job description

Spinneys Philippines is dedicated to providing premium supermarket products and services to our customers. Our mission is to elevate the shopping experience through innovation and quality, fostering a culture of excellence and teamwork

About the Job

We are seeking a detail-oriented and proactive Freight & Clearing Administrator to join our growing supermarket team. In this role, you will be responsible for coordinating imports, freight movements, customs clearance, and delivery schedules to ensure products are efficiently received and available across our stores. You will work closely with suppliers, freight forwarders, customs brokers, warehouses, and internal stakeholders to support uninterrupted supply chain operations.

Key Responsibilities

• Coordinate and monitor incoming shipments from suppliers to warehouse destinations.
• Liaise with freight forwarders, customs brokers, shipping lines, and regulatory authorities.
• Prepare, review, and maintain all import and clearing documentation.
• Track shipment progress and ensure timely customs clearance and delivery.
• Verify freight, duty, customs, and clearing invoices for accuracy.
• Resolve shipment delays, documentation issues, and clearance discrepancies.
• Coordinate with warehouse and procurement teams regarding delivery schedules and stock arrivals.
• Maintain accurate records of shipping documents and logistics transactions.
• Monitor logistics costs and assist in identifying cost-saving opportunities.
• Ensure compliance with customs regulations, import requirements, and company policies.

Requirements

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum 2–3 years' experience in freight forwarding, customs clearing, logistics, or import/export administration.
• Experience in the retail, FMCG, supermarket, or wholesale industry is an advantage.
• Knowledge of customs clearance procedures and shipping documentation.
• Proficiency in Microsoft Office, particularly Excel.
• Familiarity with ERP or inventory management systems is preferred.
• Strong organizational, problem-solving, and communication skills.
• Ability to work under pressure and manage multiple shipments simultaneously.