Fleet Dispatch Specialist - Real-Time Route & Driver Sync

Pivot Link Logistics; Marilao; On-site; PHP 300,000 - 460,000; Full time

Job summary

Pivot Link Logistics in the Philippines is seeking an experienced Fleet Dispatcher to coordinate vehicles, drivers, routes, and capacity requirements, ensuring on-time dispatch and real-time fleet monitoring.

You will address operational issues promptly, optimize vehicle utilization, and collaborate with Operations, Branch teams, and drivers to maintain reliable pickups, deliveries, and linehaul across branches.

Qualifications

• Experience in fleet dispatch or logistics coordination.
• Ability to coordinate vehicles, drivers, routes, and teams in time-sensitive settings.
• Strong understanding of route planning, truck capacity, and schedules.
• Good monitoring, follow-up and problem-solving skills.
• Clear communication with drivers and cross-functional teams.

Responsibilities

• Prepare daily vehicle allocation and dispatch plans based on volume and route requirements.
• Assign vehicles and drivers according to route needs, capacity, schedules, and priorities.
• Ensure dispatch aligns with loading times, cut-off times, and target departure times.
• Coordinate with Operations, Pickup, Delivery, Linehaul, and Branch teams on vehicle requirements.
• Monitor actual dispatch vs. plan and address delays or gaps promptly.
• Maximise vehicle utilisation and minimise idle time.
• Review route plans and capacity requirements; match truck size to shipment volume.
• Coordinate route adjustments when volumes or schedules change.
• Validate loading and departure schedules to minimise delays and complaints.
• Identify capacity shortfalls and arrange additional vehicles as needed.
• Monitor movement and status of dispatched vehicles in real time.
• Track vehicle arrival, loading, departure, and return status.
• Follow up on delays, unavailability, or abnormal vehicles.
• Coordinate with drivers regarding breakdowns, traffic, or issues.
• Escalate fleet concerns to Fleet Supervisor/Manager and Operations.
• Coordinate with drivers on daily routes and schedules; confirm attendance.
• Ensure drivers understand route, loading point, destination, and schedule.
• Monitor driver compliance with dispatch instructions and policies.
• Arrange replacement drivers in cases of absence or emergencies.

Job description

Pivot Link Logistics in the Philippines is seeking an experienced Fleet Dispatcher to coordinate vehicles, drivers, routes, and capacity requirements, ensuring on-time dispatch and real-time fleet monitoring.

You will address operational issues promptly, optimize vehicle utilization, and collaborate with Operations, Branch teams, and drivers to maintain reliable pickups, deliveries, and linehaul across branches.