Fleet Readiness & Compliance Coordinator

Pivot Link Logistics; Marilao; On-site; PHP 201,000 - 290,000; Full time

Job summary

Pivot Link Logistics seeks a Fleet Admin to manage and document vehicle records, ensure regulatory compliance, and support maintenance, fueling, and readiness of our fleet in the Philippines.

You will maintain accurate records, monitor registrations and insurance, coordinate with Finance and service providers, and verify readiness before deployment. A careful, detail‑oriented approach and proficiency with Microsoft Office help keep our fleet compliant and operating efficiently.

Qualifications

• Experience in fleet administration or vehicle coordination.
• Strong record-keeping and document monitoring skills.
• Ability to track registrations, permits, insurance, and maintenance schedules.
• Proficiency with Microsoft Office or similar tools.
• Good coordination with internal teams and external partners.

Responsibilities

• Maintain accurate and up-to-date records for all assigned vehicles.
• Update fleet information in the designated company system.
• Monitor expiration dates for registrations, insurance, and permits.
• Coordinate renewals with Finance, Vehicle Management, Leasing, and providers.
• Verify vehicles are compliant before deployment.
• Monitor preventive maintenance schedules and coordinate repairs.
• Follow up on breakdowns, repairs, and maintenance expenses.
• Ensure vehicles return to service after repairs and checks.
• Monitor fuel consumption and validate fuel transactions.
• Investigate abnormal fuel usage and coordinate reconciliations.
• Maintain odometer and fuel records.
• Conduct daily vehicle readiness checks before dispatch.
• Ensure vehicles are roadworthy with required markings.
• Monitor safety basics such as tires, lights, brakes.
• Document abnormalities and ensure corrective action.

Skills

Fleet administration

Record-keeping

Coordination

Attention to detail

MS Office

Tools

Microsoft Office

Job description

Pivot Link Logistics seeks a Fleet Admin to manage and document vehicle records, ensure regulatory compliance, and support maintenance, fueling, and readiness of our fleet in the Philippines.

You will maintain accurate records, monitor registrations and insurance, coordinate with Finance and service providers, and verify readiness before deployment. A careful, detail‑oriented approach and proficiency with Microsoft Office help keep our fleet compliant and operating efficiently.