Fleet Billing & Admin Assistant

TWA, Inc.; Quezon City; On-site; PHP 335,000 - 469,000; Full time

Job summary

TWA, Inc. is seeking a detail-oriented Logistics Clerk to manage billing and fleet-related documentation in the Metro Manila area.

The role emphasizes dispatching, billing accuracy, and cross-department coordination, requiring strong MS Excel skills and a hardworking, honest attitude with flexibility to extend hours as needed.

Candidate should be a BS Engineering/Management graduate, willing to be assigned to other areas and work beyond standard hours as workload demands.

Qualifications

• Candidate has graduated in BS Engineering/Management related course.
• Experience in dispatching and logistics is required.
• Proficient in MS Excel and office software.

Responsibilities

• Prepare hauling bills or payables to haulers.
• Ensure billing accuracy with attachments for Fleet Transport Supervisor approval.
• Submit CM and DR processing requests with complete details to QD.
• Check and monitor CM and DR status from request to completion.
• Prepare and provide weekly or monthly delivery lists for haulers.
• Report daily status and any irregularities in fleet billing.
• Monitor timely processing and payment of bills (30 days from receipt).
• Monitor and request department office supplies.
• File documents like Delivery Receipts, Withdrawal Certificates, Delivery Notes for Fleet Services.
• Coordinate with all departments to ensure instructions are followed.

Skills

Dispatching experience

Logistics experience

MS Excel

Planning and coordination

Hardworking

Honest

Willing to extend working hours

Education

BS Engineering/Management related

Tools

Excel

Job description

QUALIFICATIONS:

• Candidate must be a graduate of any BS Engineering/Management Related Course

• With experience in dispatching/ Logistics

• Computer literate (specially in MS Excel)

• With outstanding planning skills and coordination abilities

• Must be hardworking, honest, willing to extend working hours and be assigned to other areas

DUTIES AND RESPONSIBILITIES:

• Prepares hauling bills or payables to haulers.

• Ensure accuracy of billing with complete attachments for approval of Fleet Transport Supervisor prior sending to Accounting.

• Submits requests with complete details to QD for processing of CM and creation of DR

• Checks and monitors status of CM and DR from request up to completion

• Prepares and provides delivery list as guide of haulers on a weekly or monthly basis.

• Reports status and updates on daily activities and/or any irregularities concerning billing for fleet operations.

• Monitors billing are processed and paid on time (after 30days from receipt of billing)

• Monitors and requests office supplies for the department.

• Filing of documents such as Delivery Receipts, Withdrawal Certificates, Delivery Notes and other documents related to Fleet Services group.

• Coordination with all concerned departments to ensure all instructions and activities are attended to.