Fleet Administration Assistant

ElenJ Consulting Company Corp.; Laguna; On-site; PHP 240,000 - 360,000; Full time

Job summary

A fleet management consulting firm seeks a candidate for their operational support team in the Philippines. Responsibilities include managing vehicle operations, coordinating registrations, and liaising with suppliers. The ideal candidate should have a Bachelor's degree, experience in fleet management, and proficient skills in MS Office. The role is vital for maintaining fleet efficiency and supporting off-site teams, echoing the firm's commitment to cost-effective solutions and operational excellence.

Qualifications

• 1-2 years of experience in administrative or office support role.
• Experience in fleet management or leasing environment is mandatory.
• Proficient in using MS Office Applications (Word, Excel, PPT).
• Proficient in using MS Office Applications (Word, Excel & PPT), SRM & SAP knowledge, Basic Accounting and reconciliation skills.
• With experience in interacting with offshore stakeholders is an advantage.
• Proficient in using MS Office Applications (Word, Excel and Power Point).
• Good analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Highly competent in administrative tasks, attention to details and great organisation skills.

Responsibilities

• Manage fleet requirements and facilitate vehicle registrations.
• Coordinate vehicle deliveries nationally with dealerships and leasing companies.
• Liaise with offshore processing team for operational matters.
• Monitor operating lease usage and advise on rotations to minimize costs.
• Handle E-Tag, Fuel Cards, Toll and Infringement settlement.
• Ensure vehicle maintenance compliance for safety and roadworthiness.

Skills

MS Office Applications

Fleet Management

Analytical skills

Communication skills

Education

Bachelor's/College Degree

Tools

SAP

SRM

SAP

Job description

Purpose of the Position

• Responsible for supporting Fleet Management of BOC & Elgas AU – Light Vehicles Category.

Specific Duties and Responsibilities

• Manage and support requirements for Light vehicles on leased operation scheme consisting of around 500-600 units and assist in facilitating renewal registration of some company owned heavy vehicles across Australia.
• Place orders for new or replacement vehicles and accessories in accordance with Vehicle Policy.
• Coordinate vehicle deliveries nationally with Dealership and leasing companies.
• Thorough understanding of Operating Lease, monitor and manage over/under utilized vehicles and recommend rotation to minimize costs.
• Facilitates issuance of E-Tag and Fuel Cards, settlement of Toll and Infringement Notices.
• Vehicle Maintenance compliance to maintain safety and roadworthiness of the fleet.
• Purchase Order Management, invoice processing and cost allocation to cost centers.
• Proactive reporting to internal stakeholders specific to fleet and leasing.
• Ad-hoc administration supporting Sourcing Manager.
• Liaise with and support offshore processing team with all operational matters.
• Liaising with key suppliers and internal stakeholders via mailbox management.

Required Qualification / Experience

• Candidate must possess at least a Bachelor's/College Degree.
• With 1-2 years of experience in administrative, clerical, or office support role.
• Experience in a fleet management or leasing environment with proficient understanding of the fleet industry is mandatory.
• Proficient in using MS Office Applications (Word, Excel & PPT), SRM & SAP knowledge, Basic Accounting and reconciliation skills.
• With experience in interacting with offshore stakeholders is an advantage.
• Proficient in using MS Office Applications (Word, Excel and Power Point).
• Good analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Highly competent in administrative tasks, attention to details and great organisation skills.