Fleet Admin & Data Scheduling Specialist

Profitmaster Global Outsourcing; Angeles; On-site; PHP 200,880 - 357,120; Full time

Job summary

Profitmaster Global Outsourcing is seeking a Fleet Administration Assistant to support our logistics operations in the Angeles area. You will handle fleet documentation, data entry, invoicing support, and schedule maintenance tasks to keep vehicle records accurate.

The role requires meticulous data handling, strong organization, and the ability to work independently while coordinating with a wider operations team. Microsoft Excel and Word experience is preferred.

Qualifications

• Experience in Administration, Data Entry, Scheduling, or Service Coordination.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to follow processes, checklists, and documented procedures.
• Professional and confidential handling of information.

Responsibilities

• Prepare and process fleet job cards and maintenance documentation.
• Enter invoices, supplier records, credit notes, and service-related information into company systems.
• Maintain accurate fleet maintenance records, service histories, and administrative documentation.
• Update spreadsheets, registers, tracking tools, and fleet databases.
• Support ongoing administrative projects and backlog management.
• Assist in creating and updating vehicle service schedules.
• Update odometer readings and service interval information.
• Prepare service schedule reports and maintenance tracking information.
• Identify missing or inaccurate data and elevate issues when required.
• Ensure fleet records remain accurate, organized, and audit-ready.
• Assist with the preparation of work summaries and supporting documentation for invoicing.
• Verify completeness of job cards, labour records, parts usage, and supporting documents.
• Support timely processing of approved work to minimize invoicing delays.
• Maintain organized digital records and filing systems.

Skills

Administration

Data Entry

Scheduling

Service Coordination

Attention to detail

Time management

Independent work

Confidential handling

Tools

Microsoft Excel

Microsoft Word

Google Workspace

Xero

Workshop management software

Job description

Profitmaster Global Outsourcing is seeking a Fleet Administration Assistant to support our logistics operations in the Angeles area. You will handle fleet documentation, data entry, invoicing support, and schedule maintenance tasks to keep vehicle records accurate.

The role requires meticulous data handling, strong organization, and the ability to work independently while coordinating with a wider operations team. Microsoft Excel and Word experience is preferred.