Fleet Operations Coordinator — Flexible Hours

Solar Philippines; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A renewable energy company in Makati is seeking an Admin Associate for Fleet Management to oversee and coordinate vehicle operations, ensuring efficiency in scheduling and documentation. The candidate should have a Bachelor’s degree, 1-3 years of experience in administrative support, and strong organizational skills. This role requires close coordination with drivers and the Corporate Administration team, offering a full-time contract with on-site work in a dynamic environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, or any related course.
• At least 1–3 years in administrative support, fleet coordination, or logistics.
• Experience handling drivers, scheduling, dispatching, and trip documentation.
• Strong organizational and scheduling skills; proficient in MS Office; attention to detail in documentation and compliance.
• Willing to work flexible hours (for early or late dispatch monitoring).
• Ability to multitask and handle urgent scheduling conflicts, with good interpersonal skills and a teamwork mindset.

Responsibilities

• Manage day-to-day fleet operations, including scheduling, dispatching, and trip documentation.
• Supervise and coordinate with drivers to ensure adherence to assigned schedules and routes.
• Monitor vehicle usage, maintenance schedules, and compliance with company and regulatory requirements.
• Maintain accurate records of trips, fuel usage, and related fleet documents.
• Address urgent scheduling conflicts and resolve operational issues promptly.
• Prepare fleet-related reports (e.g., vehicle usage, fuel consumption, repair costs, insurance status, etc.).
• Coordinate with internal departments to ensure smooth logistical support for company operations.

Skills

Scheduling

Time Management

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

A renewable energy company in Makati is seeking an Admin Associate for Fleet Management to oversee and coordinate vehicle operations, ensuring efficiency in scheduling and documentation. The candidate should have a Bachelor’s degree, 1-3 years of experience in administrative support, and strong organizational skills. This role requires close coordination with drivers and the Corporate Administration team, offering a full-time contract with on-site work in a dynamic environment.