Fleet Acquisition Specialist

Ninja Van PH; Taguig; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Ninja Van is a tech-enabled logistics company expanding rapidly in Southeast Asia with a strong focus on technology-driven operations. The Fleet Acquisition Specialist will build and maintain a pool of qualified transport partners to meet Restock requirements.

Responsibilities include end-to-end onboarding, accreditation, and ensuring all vehicle and driver documentation, permits, and compliance are in order.

Qualifications

• Experience in fleet sourcing and onboarding third-party truckers or fleet vendors.
• Proficient in managing vehicle and driver documentation (OR/CR, insurance, licenses, permits).
• Experience maintaining compliance trackers and accreditation records.
• Understanding of fleet capacity and transport requirements in logistics.

Responsibilities

• Build and maintain a pool of qualified transport partners to support Restock needs.
• Own end-to-end fleet supply pipeline from sourcing to onboarding and accreditation.
• Coordinate with Fleet Manager, Booking Team and Operations to forecast capacity and deploy fleets.

Skills

Fleet sourcing

Transport operations

Vendor onboarding

Documentation compliance

Data tracking

Capacity planning

Education

BS/BA Degree in Business, Logistics, Supply Chain, Transportation, Engineering

Tools

Excel/Google Sheets

Job description

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

About the Unit:

The Fleet Acquisition Specialist is responsible for building and maintaining a sufficient pool of qualified transport partners and truck units to support Restock transport requirements. The role owns the end-to-end fleet supply pipeline from sourcing and initial engagement through onboarding, accreditation, document validation, readiness confirmation, and endorsement to Fleet Booking or Operations for trip deployment.

The position ensures that vehicle, transport partner, driver/helper, insurance, registration, identification, permits, and other applicable requirements are complete, valid, properly tracked, and renewed before expiry. The role works closely with the Fleet Manager, Booking Team, and Operations to anticipate capacity requirements and maintain deployable fleet supply at a target of at least 110% versus forecast demand.

Qualifications:

• BS/BA Degree in Business, Logistics, Supply Chain, Transportation, Engineering, or any related field.
• Minimum 3–5 years of experience in fleet sourcing, transport operations, trucking, vendor onboarding, procurement, or logistics operations.
• Experience sourcing and onboarding third-party truckers, fleet vendors, or transport partners is strongly preferred.
• Working knowledge of vehicle and driver documentation such as OR/CR, insurance, licenses/IDs, permits, and other applicable accreditation requirements.
• Experience maintaining compliance trackers, document databases, or vendor accreditation records.
• Understanding of truck types, fleet capacity, and transport requirements used in logistics operations.
• Proficient in Excel/Google Sheets and operational reporting or tracking tools.