Fixed Assets Specialist (Accounting)

VXI Global Holdings B.V. (Philippines); Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

The Fixed Asset Specialist at VXI Global Holdings B.V. (Philippines) will manage the full fixed asset lifecycle, from acquisition through capitalization, depreciation, and disposal, ensuring accurate records and compliance with policies.

Collaborating with Accounts Payable, Procurement, Treasury, IT, and Facilities, the role supports monthly reconciliations, asset reporting, and CapEx monitoring while maintaining strong internal controls and timely financial close at the Makati office.

Qualifications

• Minimum of 2 years of experience in Fixed Assets or general accounting.
• Graduate of any Accounting-related course.
• Bachelor of Science in Accountancy is a plus.
• Certified Public Accountant is a plus.
• Experience with PEZA reporting is a plus.

Responsibilities

• Manage end-to-end fixed asset lifecycle including acquisition, capitalization, depreciation, transfer, impairment, and disposal.
• Review supplier invoices, POs, receiving docs to determine asset eligibility and accounting treatment.
• Perform monthly reconciliation of Fixed Asset Lapsing against General Ledger and resolve discrepancies.
• Prepare monthly and annual fixed asset schedules and reports; support audits.

Skills

Detail-oriented

Strong communication

Willing to learn

Willing to work overtime

Education

Graduate of Accounting-related course

Bachelor of Science in Accountancy

Certified Public Accountant (CPA) is a plus

Tools

MS Excel

MS Word

Job description

The Fixed Asset Specialist is responsible for managing and maintaining the company's fixed asset records and ensuring the accurate and timely recording, capitalization, depreciation, reconciliation, and reporting of fixed assets in accordance with applicable accounting standards and company policies.

The role works closely with Accounts Payable, Procurement, Treasury, IT, Facilities, and other business stakeholders to ensure proper asset accounting, compliance with internal controls, and accuracy of financial reporting.

Key Responsibilities

• 1. Fixed Asset Management and Accounting
  Manage the end-to-end fixed asset lifecycle, including asset acquisition, registration, capitalization, transfer, impairment, and disposal. Review supplier invoices, purchase orders, receiving documents, and supporting documentation to determine asset eligibility and appropriate accounting treatment.
  Ensure accurate recording of asset cost, capitalization date, useful life, depreciation method, location, cost center, and other relevant asset information.
  Monitor Construction in Progress (CIP) and ensure timely capitalization of completed projects to Property, Plant and Equipment (PPE).
  Maintain and update the Fixed Asset Lapsing, ensuring completeness and accuracy of asset records.
  Review and monitor depreciation calculations and ensure appropriate recognition in the General Ledger.
• 2. Reconciliation and Financial Reporting
  Perform monthly reconciliation of the Fixed Asset Lapsing against General Ledger balances.
  Investigate and resolve reconciliation discrepancies and coordinate necessary adjusting journal entries.
  Prepare monthly and annual fixed asset schedules and reports.
  Support month-end and year-end closing activities, including depreciation runs, asset additions, transfers, and disposals.
  Provide supporting schedules and documentation for internal and external audits.
• 3. Capital Expenditure (CapEx) Monitoring
  Review and validate Capital Expenditure (CapEx) requests against capitalization policies and approval requirements.
  Monitor actual CapEx spending against approved budgets and project allocations.
  Track CIP balances and follow up on outstanding or completed projects for appropriate accounting treatment.
  Coordinate with relevant departments to ensure proper project worktags, cost allocations, and supporting documentation.
• 4. ERP and Process Management
  Perform fixed asset transactions in Financial System including asset registration, transfers, adjustments, and disposals.

*Above-mentioned duties and responsibilities are not intended to be all-inclusive. Employee may perform other related duties as discussed with immediate supervisor to meet the ongoing needs of the organization.

Education & Experience

• Minimum of 2 years of experience in Fixed Assets or general accounting
• Graduate of any Accounting-related course
• Graduate of Bachelor of Science in Accountancy is a plus
• Certified Public Accountant is a plus
• With work experience in general accounting, fixed asset management or any corporate accounting
• Experience with PEZA reporting is a plus

Competencies

• Knowledgeable in MS Office applications – specifically Excel and Word
• Detail-oriented
• Good written and oral communication skills
• Willing to learn and work overtime
• Willing to work onsite at VXI Buendia, Makati