Finance Operations & Admin Specialist

Smadex; Philippines; On-site; PHP 3,685,503 - 6,142,506; Full time

Benefits offered by this job

Great compensation package

Hybrid model

Team-building activities

Linkedin Learning

Travel to Barcelona HQ

Summer Fridays

Referral program

Job summary

Smadex, a Barcelona-born Demand Side Platform, is seeking a FinOps & Admin Specialist for APAC to connect finance operations with regional commercial activity. You will manage day-to-day financial administration and provide strategic input across APAC client relationships and deals.

Based in Singapore, the Philippines, or South Korea, you will collaborate with sales, AdOps, and regional offices, support month-end close, billing, collections, and vendor setup, and help ensure compliance and

Qualifications

• 5–10 years in finance operations, AR/AP, or financial administration.
• Bachelor’s degree in Finance, Accounting, or related field.
• Experience with APAC markets is a strong advantage.

Responsibilities

• Manage end-to-end AR/AP for APAC, including invoicing, payments, and reconciliations.
• Coordinate billing and collections for APAC clients via Singapore entity.
• Support month-end close with accruals and reporting.
• Liaise with FinOps team to ensure controls and reporting standards.
• Assist with audits providing documentation and reconciliations.
• Monitor payments and flag overdue balances, coordinate with sales.

Skills

Finance operations

Accounts receivable

Accounts payable

Excel

NetSuite

Detail oriented

Cross-functional collaboration

English fluency

Mandarin Chinese

Education

Bachelor’s degree in Finance/Accounting/BA

Tools

NetSuite

Excel

Job description

Smadex is a Barcelona-born Demand Side Platform delivering performance and transparency in programmatic for clients across America, Europe, and Asia, with substantial growth across the Asia-Pacific region — expanding revenue, client base, and headcount at a rapid pace.

To support this growth, we are creating a new role: a dedicated FinOps & Admin Specialist for APAC.

This person will be a critical link between our finance operations and regional commercial activity — someone who not only manages day-to-day financial administration, but who also serves as an informed, strategic presence: deeply aware of our clients, our business relationships, and everything happening on the ground across the region.

What You Will Do

Financial Operations

• Manage the end-to-end accounts receivable and payable cycle for the APAC region, including invoice processing, payment tracking, and reconciliation.

• Coordinate billing and collections for all APAC clients billed through the Singapore entity, ensuring timeliness and accuracy.

• Support month-end close activities including accruals, expense reporting, and financial reconciliations.

• Liaise with the global FinOps team to ensure compliance with internal financial controls and reporting standards.

• Assist with audit requests, providing relevant documentation and reconciliations as needed.

• Monitor client payment status and proactively flag overdue balances, working with the sales team to resolve discrepancies.

Regional Administration & Business Intelligence

• Act as an embedded operational presence across APAC, maintaining a comprehensive and current understanding of client relationships, deal structures, and commercial activity.

• Build and maintain strong working relationships with clients, internal sales teams, and regional offices (Singapore, Korea, China, Philippines) to stay informed of business developments.

• Serve as a trusted point of contact for the FinOps Manager and VP Finance, providing regular visibility into regional client activity, risks, and opportunities.

• Support onboarding of new clients from a finance and documentation perspective — contracts, purchase orders, credit terms, and vendor setup.

• Coordinate with the sales and AdOps teams to ensure billing data reflects actual delivery and contractual commitments.

• Assist with ad-hoc administrative tasks to support the VP APAC and regional office operations as needed.

What You’ll Bring

Experience & Education

• 5–10 years of experience in finance operations, accounts receivable/payable, or financial administration, ideally within a technology, media, or advertising company.

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

• Prior experience working in or closely with APAC markets is a strong advantage.

Skills & Competencies

• Software Skills: Proficiency in Microsoft Excel; familiarity with accounting or ERP software (e.g., NetSuite) is a plus.

• Detail-Oriented: Strong attention to detail with excellent organizational and time management skills.

• Proactive Mindset: A proactive, curious mindset — someone who naturally stays informed, asks the right questions, and builds relationships across the organization.

• Collaboration: Excellent interpersonal skills and the ability to work collaboratively with sales, AdOps, and finance teams across different geographies and time zones.

• Professional Integrity: High level of discretion and professionalism when handling sensitive financial and client information.

• Fluency in English is required for coordination with global teams and auditors.

• Proficiency in Mandarin Chinese (spoken and written) is highly preferred

Location

This role is open to candidates based in Singapore, the Philippines or South Korea.

Reward Package

• Great compensation package
• Hybrid model
• Team-building activities
• Linkedin Learning
• Possibility of traveling to the Barcelona HQ for collaboration and team/building activities
• Summer Fridays
• Referral program
• And more!