Finance Office Assistant (Finance Graduates)

Maynilad Water Services, Inc.; Quezon City; On-site; PHP 260,000 - 380,000; Full time

Job summary

Maynilad Water Services, Inc. is seeking a diligent Payables Specialist to join our finance team in a fast-paced office. You will process payables, manage SLA commitments, and ensure accurate three-way matching in SAP.

The role requires a BS in Financial Accounting or related field, at least two years of experience, and strong MS Office and analytical skills. Knowledge of SAP is preferred, and you must be organized and able to work under pressure to meet deadlines.

Qualifications

• Graduate of B.S Financial Accounting, Accounting Technology or related course.
• With at least two years of relevant work experience.
• Proficient in MS Office and able to learn new software.
• Knowledge in SAP is an advantage.
• Strong analytical and problem-solving skills.
• Good communication and interpersonal abilities.

Responsibilities

• Process payables including RFPs, POs, PCs, employee payments, cash advances and petty cash replenishment.
• Ensure three-way matching of PO, GR and IR before recording vendor liability in SAP.
• Validate General Ledger accounts against purchase nature.
• Ensure proper liquidation approvals for cash advances.
• Apply VAT and withholding tax correctly on invoices.
• Ensure completeness of supporting documents for approved transactions.
• Communicate with end users/vendors on deficiencies or billing issues.
• Obtain approvals from Accounts Payable Head and Controllership Head.
• Prepare schedules and supporting documents for audits.
• Perform back-up role to ensure business continuity.

Skills

Analytical thinking

Communication skills

Learning new software

Attention to detail

Interpersonal skills

Education

BS in Financial Accounting / Accounting Technology

Tools

MS Office

SAP

Job description

MAJOR RESPONSIBILITIES

1. Processing of Payables

• Understands the invoice processing workflow, process objectives, logic, risks and interdependency of SAP modules.

• Delivers Service Level Agreement (SLA) commitments as follows:

• Processes and records payables covered by Requests for Payment (RFP) for expenses not covered by Purchase Orders (PO), PO for goods/chemicals/services, Payment Certificates (PC) for Capital Expenditures, Employee payment/reimbursements, Cash advances and Liquidations, and Petty cash replenishment.

• Ensures that three-way matching is complied with by tallying information on the PO, Goods Receipt (GR) and Invoice Receipt (IR) prior to recording vendor liability in SAP.

• Validates the General Ledger account used in the GR against the nature of the purchase.

• Ensures that liquidations for cash advances are properly supported and approved by designated approvers.

• Ensures the correct treatment of VAT and application of withholding tax for all invoices.

• Ensures completeness of supporting documents including billing statements, statements of account, for all approved transactions.

• Communicates with end users/vendors on deficiencies/billing issues for invoices that are on not ready to pay status.

• Obtains proper approval from Accounts Payable Head and Controllership Head.

1. Compliance

• Prepares schedules and provides invoice vouchers and supporting documents during Internal, External, Rate Rebasing, and IMS audit.

• Performs back-up role as needed to ensure business continuity and deliverables are met.

QUALIFICATIONS AND COMPETENCY REQUIREMENTS

MINIMUM EDUCATION AND WORK EXPERIENCE

Graduate of B.S Financial Accounting, Accounting Technology or related course.

WORK EXPERIENCE

With at least two (2) years of relevant work experience

KNOWLEDGE, SKILLS, and ABILITIES

Proficient in MS Office

High problem solving and analytical thinking skills

Strong communication and interpersonal skills

Ability to learn new software applications

Knowledge in SAP is an advantage

PERSONAL ATTRIBUTES/ATTITUDES

High customer service orientation

Strong ethical values

Must be organized and systematic

Must be able to work in a highly demanding and pressured work environment

Must be results-driven and proactive

Must be able to exercise great initiative and independent judgment

Must be attentive to details and have excellent organizational skills and discretion with confidential information

Willingness to work additional hours in order to meet targets and tight deadlines

WORKPLACE RESOURCES AND ENVIRONMENT

EQUIPMENT/SOFTWARE USED

Personal Computer

Microsoft Office Tools

Systems, Applications and Products (SAP)

WORKING CONDITIONS and OCCUPATIONAL HAZARDS

Works in a normal office environment