Finance & HR Compliance Supervisor / Executive Assistant to the General Manager

Zanicare Group of Companies; Parañaque; On-site; PHP 480,000 - 720,000; Full time

Job summary

Zanicare Group of Companies is seeking a Finance & HR Compliance Supervisor / Executive Assistant to the General Manager in Metro Manila. The role oversees Finance and HR compliance, while serving as Executive Assistant to the GM and handling administrative tasks for clinic operations, leases, and accreditations.

You will review reports, ensure timely submissions, monitor government requirements, and coordinate with various internal teams and external parties.

Qualifications

• Experience in finance and HR compliance oversight.
• Ability to review reports and identify discrepancies.
• Strong organizational and documentation skills.
• Coordination with internal teams and external agencies.

Responsibilities

• Review and monitor Finance and HR reports and ensure timely submission.
• Monitor government compliance with BIR, DOLE, SSS, PhilHealth, Pag-IBIG and permits.
• Coordinate DOH accreditation and compliance processes including submissions and renewals.
• Serve as administrative contact for lease contracts and related documentation.
• Track branch submissions for compliance and reporting deadlines.
• Consolidate reports and provide summaries and recommendations to the GM.
• Assist the GM with schedules, meetings, and communications.
• Coordinate with clinic managers, HR, Finance, government agencies, and lessors.
• Maintain a compliance calendar for licenses, permits, accreditations, leases.
• Perform other administrative and coordination duties as assigned.

Skills

Financial reporting

HR compliance

Policy governance

Executive assistance

Documentation

Job description

About the role

Finance & HR Compliance Supervisor / Executive Assistant to the General Manager responsible for supervising and monitoring Finance and HR reports and compliance, while serving concurrently as the Executive Assistant to the General Manager and administrative point person for clinic operations, government compliance, leases, and accreditation requirements.

Key responsibilities

• Review and monitor Finance and HR reports, identify discrepancies, and ensure timely submission of required reports
• Monitor compliance with BIR, DOLE, SSS, PhilHealth, Pag-IBIG, business permits, sanitary permits, and other government requirements
• Act as the administrative point person for DOH accreditation and compliance, including coordination, document preparation, submission, renewal, monitoring, and follow-up of requirements
• Serve as the Company's point person for lease contracts, including coordination with lessors, monitoring contract terms and expiration dates, renewal requirements, payments/concerns, and required lease documents
• Monitor all branches for timely submission of Finance, HR, operational, permit, accreditation, and other compliance requirements
• Review and consolidate Finance and HR reports and submit summaries, findings, and recommendations to the GM
• Assist the GM in schedules, meetings, communications, follow-ups, documentation, and implementation of management directives
• Coordinate with clinic managers, HR, Finance, government agencies, lessors, and other external parties regarding administrative requirements
• Maintain a compliance calendar and monitor deadlines for permits, licenses, accreditations, leases, government submissions, and other important company requirements
• Perform other administrative, supervisory, compliance, and coordination duties assigned by the General Manager