Finance and Operations Associate

Youth Impact Organization; Manila; Remote; PHP 500,000 - 700,000; Full time

Job summary

A global NGO is seeking a Finance & Operations Associate to oversee financial management and compliance for its operations in the Philippines. The ideal candidate will have a Bachelor's degree in Accounting or Finance and at least three years of relevant experience. Responsibilities include managing finance functions, leading audit engagements, and providing budgetary support. This position offers a fixed contract of 2-3 years, with potential extension based on performance. This role is hybrid, combining remote work with field activities.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• 3+ years of relevant work experience.
• Experience managing large grants from International Development Bodies.
• Proficiency in Pastel or similar accounting packages.
• Proficiency in Pastel or similar packages required.

Responsibilities

• Manage routine finance functions and month-end processes.
• Prepare payroll schedules and support annual tax filing.
• Lead annual audit engagements and liaise with auditors.
• Provide operational recommendations aligned with organizational objectives.
• Assist with developing organizational fiscal and program budgets.

Skills

Analytical & problem-solving abilities

Excellent MS Excel skills

Communication Skills

Interpersonal Skills

Attention to Details

Education

Bachelor’s degree in Accounting or Finance

Progress towards BICA/CIMA/ACCA

Tools

Pastel or similar accounting packages

Job description

Hybrid - Manila 3-5 Yrs Exp Bachelor Full-time

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Job Description

Youth Impact is a global NGO that connects youth to proven life‑changing information through the delivery of evidence‑based programs. We are at an inflection point in our growth: we have over 500 staff, three programs in health and education, and have delivered over 800,000 lessons to over 500,000 students. Our culture is unique—defined by continuous learning, a dynamic and youthful team, a fierce commitment to measurement and evidence, and close collaboration with governments. On any given day our leaders will sing and dance, negotiate MOUs, and spend dedicated time with the field team in schools.

Primary Purpose

As the Finance & Operations Associate of a growing & dynamic International Non‑Governmental Organisation (INGO) you will assist with all of the facets of the Finance & Administrative function, supporting the overall success of Country Operations. This includes, but not limited to routine financial management, risk management, ensuring compliance to internal policies and procedures, grants administration, and financial reporting.

Primary Duties & Responsibilities

• Oversees and manages routine finance functions including timely recording of transactions and completion of month‑end processes and related reporting.
• Prepares payroll schedules and initiates payroll processing; supports annual tax filing, ensuring compliance with applicable legislature.
• Lead annual audit engagements, prepares audit schedules and reconciliations. Engages with auditors on a regular basis, following up as necessary. Provides preliminary review of trial balances and draft financial statements. Ensures audits are completed in a timely and efficient manner.
• Supports program implementation, ensuring resources are distributed for seamless operations. This includes timely submission of budgets and processing of expense requests.
• Ensures principles of cost effectiveness are upheld cross functionally. Assists in building out cost effectiveness analysis and other indicators.
• Participates in grant management, ensuring compliance with grant agreements and requirements, including tracking expenditure and preparation of financial reports.
• Provides operational recommendations aligned with organizational objectives and strong financial management.
• Assists in the development and implementation of policies and procedures to ensure compliance with local legislation and donor agreements.
• Assists with financial reporting as required on an adhoc basis including responding to donor reporting requests and other external reports.
• Developing organizational fiscal and program budgets. Assist in budget monitoring, quarterly forecasting updates and variance analysis.
• Routine management of the operational and logistics functions, oversee outsourced service providers, engaging various stakeholders as necessary, driving discussions to desired outcomes.
• Lead and coordinate office and program purchasing and procurement, ensuring compliance with internal procurement procedures and any donor regulations.
• Ensure roll out of all risk management and mitigation procedures as set out in organisational policy. Manage the Comprehensive Business Insurance portfolio, ensuring annual renewals are in place and cover is always bound. Lead claim submission processes for insured resources and follow through to ensure successful processing.
• Working directly with the Finance Manager, Senior Management, People & talent on special projects

Required skills and experience

• Bachelor’s degree (Accounting or Finance, or similar qualifications required).
• Progress towards completing BICA/CIMA/ACCA or related courses considered an asset.
• Relevant work experience of three years or greater is required. Previous experience managing large grants from International Development Bodies will be as asset.
• Previous experience managing administrative functions, , Logistics, Procurement and Risk management considered an asset
• Proficiency in Pastel or similar packages required.

Required characteristics

• Attitude: Dedicated and hard‑working with excellent ownership and accountability.
• Energy & motivation: Enthusiastic, youthful, energetic, innovative; goal‑oriented self‑starter. Willingness to go the extra mile.
• Analytical skills: Analytical & problem‑solving abilities are required.
• Organizational skills, ability to prioritize projects & manage time & resources effectively. Ability to exercise logic & good judgement.
• Technical skills: Excellent MS Excel skills, good understanding of accounting, reporting standards & Microsoft Office required.
• Class B Driver’s License considered an asset

Reporting Structure

The Finance and Operations Associate will work closely with the Country Lead, Senior Manager, Finance & Operations, and Finance Associates as part of the finance team.

Time Period

2–3-year fixed contract, with potential for extension up to 3-5 years pending performance.

Location

Remote based in the Philippines, however, the role supports work in the Philippines and global operations.

Bookkeeping Interpersonal Skills CIMA ACCA Financial Literate Communication Skills Computer Literate Taxes Logistics Procurement Attention to Details