Finance Associate

SuiteWorks; Cebu City; On-site; PHP 300,000 - 450,000; Full time

Job summary

SuiteWorks in Cebu City, Philippines, seeks a Finance Associate to support our finance team with payroll processing, accounts payable, and cash disbursements. The role emphasizes accuracy, compliance with PH laws, and confidentiality.

The ideal candidate has at least 1 year of hands-on experience in payroll and AP, proficiency with accounting software, and strong organizational skills to ensure timely, precise financial records and audit readiness.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Over 1 year of payroll, accounts payable, and disbursement experience with government agencies.
• Familiar with PEZA and BIR transactions; knowledge of local labor laws and taxes.
• Experience with accounting software (QuickBooks, SAP, Xero) and MS Excel.
• Self-motivated with minimal supervision; strong organizational and communication skills.
• High level of integrity and confidentiality.

Responsibilities

• Payroll administration – ensure accurate wages, deductions, and government contributions.
• Accounts payable management – invoice verification, PO reconciliation, and vendor file upkeep.
• Cash disbursements – timely vendor payments via checks or bank transfers with proper documentation.
• General financial support – assist with journal entries and month/year-end closings; support audits.
• Maintain confidentiality and accuracy across all financial tasks.
• Other duties and responsibilities as assigned.

Skills

Payroll processing

Accounts payable

Disbursement processing

Time management

Attention to detail

Communication skills

Confidentiality

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks

SAP

Xero

Excel

Job description

Job Description

The Finance Associate is responsible for supporting the finance department in managing the company’s financial transactions, with a primary focus on payroll processing, accounts payable, and cash disbursements. This role requires a meticulous individual with at least one year of hands-on experience in these areas, strong organizational skills, and a keen eye for detail to ensure accuracy and compliance with company policies and relevant regulations.

Responsibilities

1. Payroll Administration – This role is crucial for accurately processing employee payroll on time, ensuring all wages, deductions, and government contributions and benefits like SSS, PhilHealth, and Pag-IBIG are correctly calculated and compliant with Philippine labor laws. You’ll also be responsible for maintaining precise payroll records and addressing any employee queries efficiently.
2. Accounts Payable Management – You’ll manage the entire accounts payable cycle, from receiving and verifying invoices against purchase orders to entering them accurately into the accounting system. This includes reconciling vendor statements, resolving discrepancies, and maintaining organized vendor files.
3. Cash Disbursements – A key part of your role involves preparing and executing timely payments to vendors and other stakeholders, whether via checks or bank transfers. You’ll ensure all disbursements are properly authorized and supported by complete documentation, and regularly reconcile bank statements.
4. General Financial Support – Beyond specific tasks, you’ll contribute to the overall financial health by assisting with journal entries, supporting month-end and year-end closing processes, and providing necessary documentation for audits. Confidentiality and a high level of accuracy are paramount in all financial dealings.
5. Other duties and responsibilities as assigned.

Requirements

1. Bachelor’s degree in Accounting, Finance, or a related field.
2. Over 1 year of demonstrated experience in managing payroll, accounts payable, and disbursements. Skilled in liaising with government agencies and knowledgeable in local labor laws and tax regulations, particularly those relevant to the Philippines.
3. Experienced in coordinating with suppliers and handling transactions with agencies such as PEZA and BIR. Skilled in timekeeping and payroll management. Preferred but not required.
4. Proficiency in accounting software (e.g., QuickBooks, SAP, Xero, etc.) and Microsoft Office Suite, especially Excel. Preferred but not required.
5. Highly self-motivated and capable of working with minimal supervision. Proficient in Excel and Google Sheets, with a strong grasp of basic accounting principles. Detail-oriented and accurate, with excellent organizational, time management, and communication skills. Demonstrates integrity, confidentiality, and the ability to work both independently and collaboratively.