Finance and Facilities Executive

Ipsos; Mandaluyong; On-site; PHP 700,000 - 1,100,000; Full time

Job summary

Ipsos in Mandaluyong, Metro Manila, is seeking a Finance and Facilities Executive to support financial operations while overseeing procurement, vendor management, and office administration.

You will prepare monthly reports, budgets, forecasts, and analyses, ensure compliance with policies and controls, and drive cost efficiency across finance, procurement and facilities.

Qualifications

• Bachelor’s degree in Finance, Accounting, or a related field.
• At least 3 years of experience in finance and procurement or office administration.
• Strong analytical skills and attention to detail.
• Proficient in financial management software and procurement systems.
• Excellent communication and negotiation skills.
• Ability to manage multiple priorities while working independently and collaboratively in a fast-paced environment.
• Preferably a CPA but not required.

Responsibilities

• Prepare monthly financial reports, budgets, forecasts, reconciliations, and financial analysis.
• Ensure compliance with financial policies, regulatory requirements, audit standards, and internal controls.
• Manage procurement activities, including sourcing suppliers, obtaining quotations, negotiating contracts, processing purchases, and monitoring vendor performance.
• Oversee the maintenance, safety, and organization of office facilities, equipment, workspaces and company assets.
• Manage office supplies, inventories, logistics, and administrative records to ensure efficient office operations.
• Coordinate preventive maintenance, repairs, office improvements , company events, and workplace setup requirements.
• Supervise reception and from-office operations by providing professional customer service to employees, visitors, clients and vendors.
• Identify opportunities to improve operational efficiency, reduce costs, and enhance finance, procurement and facilities processes.

Skills

Analytical skills

Attention to detail

Communication skills

Negotiation skills

Multitasking

Independent and collaborative work

Education

Bachelor’s degree in Finance or Accounting

Tools

Financial management software

Procurement systems

Job description

The Finance and Facilities Executive is responsible for supporting the organization's financial operations while overseeing facilities, administration, procurement, vendor management, and office operations. The role ensures efficient financial reporting, cost-effective procurement, well-maintained workplace facilities, and compliance with company policies and regulatory requirements.

Key Responsibilities:

• Support financial operations by preparing monthly financial reports, budgets, forecasts, reconciliations, and financial analysis.
• Ensure compliance with financial policies, regulatory requirements, audit standards, and internal controls.
• Manage procurement activities, including sourcing suppliers, obtaining quotations, negotiating contracts, processing purchases, and monitoring vendor performance.
• Oversee the maintenance, safety, and organization of office facilities, equipment, workspaces and company assets.
• Manage office supplies, inventories, logistics, and administrative records to ensure efficient office operations.
• Coordinate preventive maintenance, repairs, office improvements , company events, and workplace setup requirements.
• Supervise reception and from-office operations by providing professional customer service to employees, visitors, clients and vendors.
• Identify opportunities to improve operational efficiency, reduce costs, and enhance finance, procurement and facilities processes.

Qualifications:

• Bachelor’s degree in Finance, Accounting, or a related field.
• At least 3 years of experience in finance and procurement or office administration.
• Strong analytical skills and attention to detail.
• Proficient in financial management software and procurement systems.
• Excellent communication and negotiation skills.
• Ability to manage multiple priorities while working independently and collaboratively in a fast-paced environment.
• Preferably a CPA but not required.
• Competitive salary and performance bonuses.
• Comprehensive wellness programs and insurance coverage.
• Opportunities for professional development and career progression.
• Flexible working environment and work-life balance initiatives.
• A culture of diversity and inclusion, fostering innovation and collaboration