Finance and Admin Associate

XR&J Fitness Corp; Cebu City; On-site; PHP 279,000 - 446,000; Full time

Job summary

XR&J Fitness Corp is seeking a Finance & Admin Associate to oversee the club's day-to-day financial and administrative operations, ensuring accuracy, compliance, and proper documentation to support club management. You will handle payroll, petty cash, reconciliations, vendor coordination, procurement, and records management, while maintaining audit-ready files and adhering to government regulations.

This role requires detail orientation, organization, and the ability to manage multiple

Qualifications

• Experience in payroll processing and statutory deductions.
• Ability to manage expense documentation and petty cash.
• Strong attention to detail and accuracy in financial records.

Responsibilities

• Process payroll accurately and on time including statutory deductions.
• Manage petty cash, fund requests, reimbursements, and expense documentation.
• Monitor expenses, maintain records, and conduct reconciliations.
• Reconcile daily sales, POS transactions, cash logs, and bank deposits.
• Manage procurement, vendor coordination, and inventory monitoring.
• Maintain receipts, invoices, financial records, and compliance documents.
• Ensure adherence to SOPs, financial controls, and government regulations.
• Provide administrative support to the Club Manager including reports, scheduling, logistics.
• Maintain audit-ready financial and administrative records.

Skills

Payroll processing

Expense management

Reconciliations

Vendor coordination

Administrative support

Job description

About the role

The Finance & Admin Associate is responsible for managing the club's day-to-day financial and administrative operations, ensuring accuracy, compliance, proper documentation, and smooth support for club management.

Key responsibilities

• Process payroll accurately and on time, including statutory deductions (SSS, PhilHealth, and Pag-IBIG)

• Manage petty cash, fund requests, reimbursements, and expense documentation

• Monitor expenses, maintain accurate records, and conduct regular reconciliations

• Reconcile daily sales, POS transactions, cash logs, and bank deposits

• Manage procurement, purchasing, vendor coordination, and inventory monitoring

• Maintain organized receipts, invoices, financial records, and compliance documents

• Ensure adherence to company SOPs, financial controls, and government regulations

• Provide administrative support to the Club Manager, including reports, scheduling, logistics, and other operational requirements

• Maintain accurate, timely, and audit-ready financial and administrative records

About you

• Detail-oriented, organized, accountable, and proactive

• Highly accurate with the ability to manage multiple priorities

• Strong process discipline and attention to deadlines