Finance & Admin Associate

AF Superstars; Cebu City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Anytime Fitness Superstars in Cebu City is seeking a Finance & Admin Associate to run day-to-day financial operations, ensure airtight reporting, and support club management with sharp administrative execution.

You will process payroll with zero delay and zero error, manage petty cash, handle procurement and inventory, and maintain documentation for audits, ensuring disciplined, on-time delivery across the club.

Responsibilities

• Process payrolls with zero delay, zero error.
• Ensure accurate application of statutory deductions (SSS, PhilHealth, Pag-IBIG).
• Own the process, from timekeeping checks to final disbursement.
• Maintain and monitor petty cash with full documentation and timely liquidation.
• Zero tolerance for untracked spend.
• Prepare and submit timely fund requests with full supporting documents.
• Track disbursement flow and follow up with urgency.
• Ensure accurate coding, clean audit trails, and monthly reconciliation with the Finance Manager & Compliance & Audit Manager.
• Maintain daily and weekly financial hygiene, no gaps, no loose ends.
• Reconcile POS, bank deposits, and cash logs daily.
• Report with clarity and zero variance vs. actual.
• Own the full procurement cycle from sourcing vendors, securing quotations, negotiating terms, and placing orders to ensuring timely delivery and inventory accuracy.
• Maintain an updated vendor database with performance ratings and price benchmarks.
• Track supply levels to avoid downtime or overstocking; your precision keeps the club running lean and smooth.
• File, label, and organize receipts, invoices, and compliance documents for rapid retrieval and audit readiness.
• Ensure all back-office practices meet internal protocols and government regulations.
• No shortcuts. No missed deadlines.
• Assist Club Manager with reporting, scheduling, logistics coordination, and any task that keeps the club running like a machine.

Job description

Run the Numbers. Own the Back-End Engine. Deliver Operational Precision.

This is not your average back-office role. At Anytime Fitness Superstars, Finance & Admin Associates are the financial backbone and process guardians of each club. If you're a detail-obsessed, accountability-driven operator who thrives on structure, accuracy, and quiet excellence, this is your arena.

If you're passive, inconsistent, or sloppy with data, do not apply.

THE MISSION

To execute seamless day-to-day financial operations, ensure airtight reporting and compliance, and support club management through sharp administrative execution. This role is about protecting the numbers, enforcing process integrity, and enabling frontline teams to perform without friction.

FINANCE RESPONSIBILITIES

Payroll Management

• Process payrolls with zero delay, zero error.
• Ensure accurate application of statutory deductions (SSS, PhilHealth, Pag-IBIG).
• Own the process, from timekeeping checks to final disbursement.

Petty Cash Handling

• Maintain and monitor petty cash with full documentation and timely liquidation.
• Zero tolerance for untracked spend.

Fund Requests & Reimbursements

• Prepare and submit timely requests with full supporting documents.
• Track disbursement flow and follow up with urgency.

Expense Monitoring & Reconciliation

• Ensure accurate coding, clean audit trails, and monthly reconciliation with the Finance Manager & Compliance & Audit Manager.
• Maintain daily and weekly financial hygiene, no gaps, no loose ends.

Sales Reporting

• Reconcile POS, bank deposits, and cash logs daily.
• Report with clarity and zero variance vs. actual.

ADMINISTRATIVE OPERATIONS

Procurement, Purchasing & Inventory

• Own the full procurement cycle from sourcing vendors, securing quotations, negotiating terms, and placing orders to ensuring timely delivery and inventory accuracy.
• Maintain an updated vendor database with performance ratings and price benchmarks.
• Track supply levels to avoid downtime or overstocking; your precision keeps the club running lean and smooth.

Document Control

• File, label, and organize receipts, invoices, and compliance documents for rapid retrieval and audit readiness.

Compliance & SOP Adherence

• Ensure all back-office practices meet internal protocols and government regulations.
• No shortcuts. No missed deadlines.

Club Support

• Assist Club Manager with reporting, scheduling, logistics coordination, and any task that keeps the club running like a machine.

YOU ARE

• Obsessed with accuracy, structure, and on-time delivery.
• A silent enforcer, you catch what others miss.
• Comfortable juggling tasks but never dropping the ball.
• Not just a finance admin, you're the stabilizer of the club's engine room.
• Someone who thrives in order, process, and proactive execution.

DO NOT APPLY IF

• You need to be reminded to meet deadlines.
• You're okay with an estimate only.
• You get flustered when there are 5 tasks in motion.
• You treat documentation as optional.
• You're looking for a quiet role where you can hide.

This is a role for finance operators who understand the weight of backend discipline. Your accuracy feeds payroll. Your speed enables purchases. Your numbers power leadership decisions.

If you can deliver that with precision, apply now.

If not, don't waste your time or ours.