Finance and Admin Assistant

Sunday Studio; Mandaluyong; On-site; PHP 279,000 - 446,000; Full time

Job summary

Sunday Studio in Manila is seeking a detail-oriented Billing & Finance Associate to support daily financial transactions, invoicing, and records management. You will help ensure accuracy in accounts payable, budgeting, and tax documentation while maintaining compliance with company policies.

Join a creative agency environment where you will coordinate with suppliers, assist audits, and contribute to efficient office operations.

Qualifications

• 2+ years of experience in billing, finance, or accounting roles.
• Strong knowledge of billing procedures and financial regulations.
• Proficiency in accounting software and MS Office, particularly Excel.
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage multiple tasks efficiently.
• Problem-solving skills with a proactive approach to resolving billing issues.

Responsibilities

• Record and update daily financial transactions and maintain accurate books.
• Organize and maintain financial records, receipts, invoices, and supporting documents.
• Prepare and issue client invoices, statements of account, and other billing documents.
• Track expenses, accounts payable, purchase orders, and payment requests with proper documentation.
• Coordinate with suppliers regarding invoices, documentation, deliveries, and payment status.
• Assist in office administration and operational requirements.

Skills

Billing & Finance

Accounting Software

MS Excel

Attention to detail

Independent worker

Multi-tasking

Tools

MS Office

Accounting Software

Job description

We are a creative agency based in Manila, Philippines. We help with brand building and digital presence through creative strategy and design.

Our team is a group of experts in branding, social media, website development, design, and production. We go big in what we do best, from helping small businesses grow their value to collaborating with establish brands to broaden their impact. We believe that everybody deserves good design.

ROLE DESCRIPTION

• Assist in recording and updating daily financial transactions and maintaining accurate books.
• Organize and maintain financial records, receipts, invoices, and supporting documents.

Billing & Collections

• Prepare and issue client invoices, statements of account, and other billing documents based on approved billing schedules.
• Track company expenses, Accounts Payable, purchase orders, and payment requests, ensuring proper documentation and approval.
• Maintain organized and up-to-date financial and administrative records.
• Ensure financial documents comply with company policies and required documentation standards.
• Assist in preparing documents for audits, tax filings, government requirements, and external accounting.
• Assist in processing purchase requests, purchase orders, supplier invoices, and payment documentation.
• Coordinate with suppliers regarding invoices, documentation, deliveries, and payment status.
• Maintain updated records of suppliers, pending purchases, and payment obligations.

Office Administration & Operations

• Support office administration, document processing, logistics, business accreditations, and other operational requirements.
• Monitor office supplies and coordinate replenishment within approved budgets.

QUALIFICATIONS

• 2+ years of experience in billing, finance, or accounting roles.
• Strong knowledge of billing procedures and financial regulations.
• Proficiency in accounting software and MS Office, particularly Excel.
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage multiple tasks efficiently.
• Problem-solving skills with a proactive approach to resolving billing issues.