Finance & Administration Assistant (Hybrid: Xero & Projects)

Peoplegig; Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

Peoplegig is seeking an Administration Assistant to provide administrative, finance tracking, and project support across CARDAV and XT Builders, split 50/50 between the two businesses. The role emphasizes invoice tracking, timesheets, project costs, Xero administration, document preparation, and general business support.

Construction or project administration experience is advantageous, but strong administrative and finance support skills will also be considered.

Qualifications

• Experience in administration, accounts support, or a related role.
• Strong Excel and general office administration skills.
• Accurate recordkeeping and financial tracking.
• Good written and verbal English communication.
• Ability to manage multiple tasks and work independently.
• Xero experience and construction or project administration exposure preferred.

Responsibilities

• Provide day-to-day administrative support across both businesses.
• Maintain financial trackers, invoices, receipts, and payment records.
• Assist with Xero administration and organise financial documents for the external accountant.
• Track employee timesheets against projects and support payroll-related reconciliation.
• Monitor project costs, supplier and subcontractor invoices, and outstanding payments.
• Prepare quotations, project documents, templates, and compliance records.
• Maintain project registers, job trackers, and document control systems.
• Assist with progress claim documentation and general business tasks.
• Support basic website updates and marketing administration as needed.

Skills

Administration

Accounts support

Excel

Office administration

Recordkeeping

English communication

Multitasking

Independent work

Education

Business Administration / Accounting / Finance related field

Tools

Xero

Microsoft Office

Job description

Peoplegig is seeking an Administration Assistant to provide administrative, finance tracking, and project support across CARDAV and XT Builders, split 50/50 between the two businesses. The role emphasizes invoice tracking, timesheets, project costs, Xero administration, document preparation, and general business support.

Construction or project administration experience is advantageous, but strong administrative and finance support skills will also be considered.