Finance & Administration Assistant for Builder Projects

Peoplegig; Metro Manila; On-site; PHP 223,000 - 335,000; Full time

Job summary

CARDAV and XT Builders are seeking an Administration Assistant to deliver administrative and finance support across both businesses. The role will balance time 50/50 between projects, focusing on invoice tracking, timesheets, and document management, with potential transition to full-time as needs grow.

Ideal candidates will have strong Excel skills, Xero experience, and an ability to manage multiple priorities in a small business environment.

Qualifications

• Experience in administration, accounts support, or related role.
• Strong Excel and general office administration skills.
• Accurate recordkeeping and financial tracking.
• Good written and verbal English communication.
• Ability to manage multiple tasks independently.
• Xero experience and construction or project administration exposure are preferred.

Responsibilities

• Provide day-to-day administrative support across both businesses.
• Maintain financial trackers, spreadsheets, invoices, receipts, and payment records.
• Assist with Xero administration and organise financial documents for the external accountant.
• Track employee timesheets against projects and support payroll-related reconciliation.
• Monitor project costs, supplier and subcontractor invoices, and outstanding payments.
• Prepare quotations, project documents, templates, and compliance records.
• Maintain project registers, job trackers, and document control systems.
• Assist with progress claim documentation and general business tasks.
• Support basic website updates and marketing administration as needed.

Skills

Excel skills

Office administration

Financial tracking

Xero

Document management

Timesheets

Payroll support

Attention to detail

English communication

Education

Business Administration

Accounting background

Tools

Xero

MS Excel

MS Word

Job description

CARDAV and XT Builders are seeking an Administration Assistant to deliver administrative and finance support across both businesses. The role will balance time 50/50 between projects, focusing on invoice tracking, timesheets, and document management, with potential transition to full-time as needs grow.

Ideal candidates will have strong Excel skills, Xero experience, and an ability to manage multiple priorities in a small business environment.