Finance & Administration Assistant

Peoplegig; Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

Peoplegig is seeking an Administration Assistant to provide administrative, finance tracking, and project support across CARDAV and XT Builders, split 50/50 between the two businesses. The role emphasizes invoice tracking, timesheets, project costs, Xero administration, document preparation, and general business support.

Construction or project administration experience is advantageous, but strong administrative and finance support skills will also be considered.

Qualifications

• Experience in administration, accounts support, or a related role.
• Strong Excel and general office administration skills.
• Accurate recordkeeping and financial tracking.
• Good written and verbal English communication.
• Ability to manage multiple tasks and work independently.
• Xero experience and construction or project administration exposure preferred.

Responsibilities

• Provide day-to-day administrative support across both businesses.
• Maintain financial trackers, invoices, receipts, and payment records.
• Assist with Xero administration and organise financial documents for the external accountant.
• Track employee timesheets against projects and support payroll-related reconciliation.
• Monitor project costs, supplier and subcontractor invoices, and outstanding payments.
• Prepare quotations, project documents, templates, and compliance records.
• Maintain project registers, job trackers, and document control systems.
• Assist with progress claim documentation and general business tasks.
• Support basic website updates and marketing administration as needed.

Skills

Administration

Accounts support

Excel

Office administration

Recordkeeping

English communication

Multitasking

Independent work

Education

Business Administration / Accounting / Finance related field

Tools

Xero

Microsoft Office

Job description

The Administration Assistant will provide administrative, finance tracking, and project support across CARDAV and XT Builders, initially splitting time approximately 50/50 between the two businesses. The role will focus on invoice tracking, timesheets, project costs, Xero-related administration, document preparation, and general business support. Construction or project administration experience is advantageous, but candidates with strong administrative and finance support skills may also be considered. The role may transition to full-time as business needs grow.

• Provide day-to-day administrative support across both businesses.
• Maintain financial trackers, spreadsheets, invoices, receipts, and payment records.
• Assist with Xero administration and organise financial documents for the external accountant.
• Track employee timesheets against projects and support payroll-related reconciliation.
• Monitor project costs, supplier and subcontractor invoices, and outstanding payments.
• Prepare quotations, project documents, templates, and compliance records.
• Maintain project registers, job trackers, and document control systems.
• Assist with progress claim documentation and general business tasks.
• Support basic website updates and marketing administration as needed.

Education Requirement

A qualification in Business Administration, Accounting, Finance, or a related field is preferred but not mandatory.

Minimum Years of Experience

in similar role

Experience in administration, accounts support, finance administration, or project coordination is preferred. Construction or project-based industry experience is an advantage.

Technical System Experience

• Xero: Basic finance administration and invoice entry preferred.
• Microsoft Office: Strong Excel and Word skills.
• Financial Tracking: Experience maintaining spreadsheets, tracking invoices, and reconciling records.
• Document Management: Preparing and organising business and project documents.
• Payroll Support: Timesheet collection and payroll-related administration.
• Construction Documentation: Familiarity with SWMS and subcontractor documentation is advantageous.
• Organised and detail-oriented.
• Proactive, resourceful, and reliable.
• Numerically confident with strong recordkeeping skills.
• Able to manage competing priorities and follow up independently.
• Comfortable working directly with a business owner in a small, growing business.
• Adaptable and willing to learn new systems and processes.

Must Have Skills / Experience

• Experience in administration, accounts support, or a related role.
• Strong Excel and general office administration skills.
• Accurate recordkeeping and financial tracking.
• Good written and verbal English communication.
• Ability to manage multiple tasks and work independently.

Xero experience and construction or project administration exposure are preferred.