Bookkeeper

FGC+; Bacolod; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Day 1 HMO

Competitive pay with incentives

13th month pay

Onsite medical support

25 days annual paid leave

Job summary

FGC+ in the Philippines is seeking a detail-oriented Bookkeeper to support finance operations. You will manage accounts payable, encode invoices, reconcile prepayments, and ensure vendor transactions are accurate and paid on time. The ideal candidate has 1–2 years in bookkeeping or AP, strong Excel skills, and experience with ERP systems such as Acumatica. You will collaborate with vendors and internal teams to resolve discrepancies and maintain clean records.

Qualifications

• 1–2 years of experience in bookkeeping or accounts payable.
• Strong understanding of AP processes and vendor management.
• Proficient in Excel or Google Sheets.
• Ability to investigate discrepancies and resolve issues.

Responsibilities

• Manage and monitor accounts payable tickets from receipt to resolution.
• Request and follow up on invoices from vendors.
• Encode invoices into the accounting system and verify against PO and receipts.
• Perform prepayment reconciliation and investigate discrepancies.
• Maintain organized AP records and vendor documentation.
• Communicate with vendors and internal teams to resolve issues.

Skills

Accounts payable

Vendor management

Excel/Sheets

Attention to detail

Analytical thinking

Communication skills

Independent with teamwork

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Acumatica ERP

Accounting software

Job description

About the Job:

We are looking for a detail-oriented and organized Bookkeeper to support our finance and accounting operations. This role will be primarily responsible for managing accounts payable tickets, processing and encoding invoices, reconciling prepayments, monitoring invoice due dates, and ensuring the accuracy and completeness of vendor transactions.

The ideal candidate has a strong understanding of accounts payable processes, invoice reconciliation, vendor management, and bookkeeping principles. You will work closely with vendors and internal teams to investigate and resolve discrepancies, maintain accurate financial records, and ensure invoices are properly processed and paid on time.

This position requires excellent attention to detail, strong follow-through, analytical thinking, and the ability to manage multiple AP transactions and priorities in a timely manner.

What You'll Do:

Accounts Payable & Invoice Management

• Manage and monitor Accounts Payable (AP) tickets from receipt through resolution and completion.
• Request invoices from vendors and proactively follow up on outstanding or missing invoices.
• Receive, review, process, and accurately encode invoices into the accounting system.
• Verify invoices against supporting documentation, purchase orders (POs), receipts, and other relevant records.
• Monitor invoice status and ensure invoices are properly routed for approval and payment.
• Track invoice due dates and proactively follow up on balanced invoices to help ensure timely payment.
• Perform duplicate invoice checks to prevent duplicate processing and payments.
• Maintain organized and accurate AP records and supporting documentation.

Reconciliation & Prepayment Management

• Perform prepayment reconciliation by matching invoices against existing prepayments and ensuring transactions are properly applied.
• Research and investigate outstanding or unresolved prepayment issues.
• Identify discrepancies between prepayments, invoices, and accounting records and coordinate appropriate resolution.
• Ensure prepayment balances are accurately reflected and cleared when corresponding invoices are received.
• Maintain proper documentation and tracking of prepayment-related transactions.

Discrepancy Investigation & Resolution

• Investigate and resolve invoice discrepancies involving:
• • Quantity differences
  • PO mismatches
  • Pricing discrepancies
  • Incorrect or incomplete billing
  • Missing documentation
  • Duplicate invoices
  • Prepayment application issues
• Coordinate with vendors and internal teams, including Purchasing, Operations, Receiving, and Finance, to resolve discrepancies promptly.
• Follow up on unresolved issues and ensure appropriate corrective actions are completed.
• Escalate complex or recurring issues to the appropriate stakeholders when necessary.
• Identify recurring discrepancies and recommend process improvements to reduce future AP issues.

Vendor Communication

• Communicate professionally with vendors regarding invoices, payment-related documentation, discrepancies, and outstanding items.
• Follow up with vendors for missing, corrected, or updated invoices and supporting documents.
• Maintain clear records of vendor communications and follow-ups.
• Build and maintain positive working relationships with vendors and internal stakeholders.
• Respond to AP-related inquiries in a timely and professional manner.

General Bookkeeping & Finance Support

• Maintain accurate and up-to-date financial and vendor records.
• Ensure AP transactions are properly documented, coded, and recorded.
• Assist with month-end close activities related to accounts payable and prepayments.
• Support AP aging reviews and help identify overdue or unresolved transactions.
• Prepare reports, reconciliations, and documentation as requested by the Finance or Accounting team.
• Identify opportunities to improve AP processes, documentation, controls, and turnaround times.
• Perform other bookkeeping and accounting-related duties as assigned.

What You'll Bring:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 1-2 years of experience in bookkeeping, accounts payable, accounting, or a similar finance-related role.
• Solid understanding of accounts payable and basic bookkeeping principles.
• Experience with invoice processing, invoice reconciliation, and vendor account management.
• Strong attention to detail and accuracy when reviewing financial transactions and supporting documents.
• Ability to investigate discrepancies and identify the root cause of invoice and payment issues.
• Strong organizational skills with the ability to manage multiple AP tickets, invoices, and follow-ups simultaneously.
• Excellent follow-through and ability to monitor outstanding items until resolution.
• Strong written and verbal communication skills for effective vendor and internal stakeholder coordination.
• Proficiency in Microsoft Excel or Google Sheets, including basic functions used for reconciliation and data analysis.
• Experience using an accounting or ERP system is highly preferred; experience with Acumatica is a plus.
• Ability to maintain confidentiality when handling financial and vendor information.
• Strong analytical and problem-solving skills.
• Ability to work independently while also collaborating effectively with cross-functional teams.
• Proactive mindset with a strong sense of ownership and accountability.

What we have to offer:

• A company culture based on our purpose to bring out the untapped potential, creativity, and success in people, partnerships, and brands.

• A culture built on the mission to develop high-functioning teams by providing an environment of constructive support and inspiration where people grow personally and professionally

• A market competitive total compensation/rewards package including:

  • Day 1 HMO
  • Competitive pay including incentives and generous allowances
  • Payment of all statutory government benefits
  • 25 days of annual paid leave some days are convertible to cash
  • 13th month pay
  • Onsite medical support
  • Employee Engagement Events
  • Employee Referral Program
  • Skills, training for personal and professional development