Bookkeeper - 1688043

People Work Smart Services Philippines Inc; Central Luzon; On-site; PHP 268,000 - 446,000; Full time

Job summary

People Work Smart Services Philippines Inc is seeking a Bookkeeper to manage full-cycle bookkeeping, process daily transactions, perform reconciliations, and support month-end activities. You will maintain accurate records and ensure timely, compliant processing of invoices and payments.

The ideal candidate combines double-entry knowledge with meticulous attention to detail and the ability to work independently.

Qualifications

• Experience in bookkeeping, accounting administration, or similar finance role.
• Strong understanding of bookkeeping fundamentals and double-entry accounting.
• Experience managing day-to-day bookkeeping and maintaining financial records.
• Hands-on experience with bank reconciliations and financial account reconciliations.
• Experience processing supplier and customer invoices and payments.
• Understanding of general ledger accounts and account coding.
• Experience with month-end procedures and financial reporting.
• Strong numerical, analytical, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Excel and reconciliation tasks.
• Experience using accounting software, ERP systems, or other financial platforms.
• Strong organisational and time-management skills.
• Ability to work independently and communicate effectively.

Responsibilities

• Perform day-to-day bookkeeping and maintain accurate financial records.
• Record and process financial transactions using the company's accounting system.
• Apply double-entry bookkeeping principles and classify transactions.
• Maintain and update general ledger accounts and supporting records.
• Record income, expenses, receipts, payments, and other financial transactions.
• Review records for accuracy and consistency; maintain documentation.
• Process supplier invoices and prepare supplier payments.
• Reconcile supplier statements and investigate discrepancies.
• Prepare and process customer invoices and credit notes; allocate payments.
• Monitor outstanding accounts and follow up on overdue invoices.
• Perform regular bank and account reconciliations; balance records.
• Assist with month-end procedures and financial reporting.
• Support year-end procedures and cooperation with external accountants or auditors.
• Maintain organised digital filing and data accuracy across systems.

Skills

Bookkeeping

Account reconciliations

Invoice processing

General ledger

Excel

Attention to detail

Independent work

Communication

Tools

Accounting software

ERP systems

Job description

Bookkeeper

Position Summary

The Bookkeeper is responsible for maintaining accurate and up-to-date financial records and supporting the day-to-day financial operations of the business. The role covers full-cycle bookkeeping, transaction processing, account reconciliations, payment processing, month-end procedures, and general finance administration.

The ideal candidate has a strong understanding of bookkeeping principles, double-entry accounting, and financial reconciliations, with the ability to manage routine accounting tasks independently, maintain organised financial records, and ensure transactions are processed accurately and efficiently.

Key Responsibilities

Bookkeeping & Financial Record Management

• Perform day-to-day bookkeeping and maintain accurate financial records.
• Record and process financial transactions using the company's accounting system.
• Apply double-entry bookkeeping principles and ensure transactions are correctly recorded and classified.
• Maintain and update general ledger accounts and supporting financial records.
• Record income, expenses, receipts, payments, and other financial transactions.
• Review financial records for accuracy, completeness, and consistency.
• Maintain organised and up-to-date bookkeeping documentation.

Accounts Payable & Payment Processing

• Process supplier invoices and ensure transactions are accurately recorded.
• Verify invoices against supporting documentation and investigate discrepancies.
• Prepare and process supplier payments in accordance with company procedures.
• Maintain accurate supplier records and outstanding payment information.
• Reconcile supplier statements and investigate discrepancies.
• Assist with payment runs and monitor outstanding accounts payable.

Accounts Receivable

• Prepare and process customer invoices and credit notes.
• Record and allocate customer payments accurately.
• Monitor outstanding customer accounts and follow up overdue invoices.
• Maintain accurate customer account records.
• Investigate discrepancies and assist with resolving billing and payment queries.

Bank & Financial Reconciliations

• Perform regular bank and account reconciliations.
• Reconcile payment platforms, online payment transactions, and other financial accounts where applicable.
• Match transactions against invoices, receipts, bank statements, and supporting documentation.
• Investigate and resolve discrepancies, unmatched transactions, and outstanding items.
• Ensure financial records are balanced and accurately maintained.
• Maintain reconciliation schedules and supporting documentation.

Month-End & Financial Administration

• Perform routine month-end bookkeeping procedures.
• Review and reconcile ledger accounts and outstanding balances.
• Assist with preparing financial reports and account summaries.
• Maintain accurate records of expenses, payments, and financial transactions.
• Assist with the preparation of supporting schedules and documentation for financial reporting.
• Support year-end procedures and provide records required for external accountants or auditors.
• Assist with maintaining financial records and documentation for tax and compliance purposes.

General Finance Administration & Process Improvement

• Maintain organised digital filing systems for invoices, receipts, statements, and other financial documents.
• Assist with maintaining supplier and customer account information.
• Monitor and maintain accurate financial data across accounting and business systems.
• Identify and assist with correcting errors, incomplete records, and bookkeeping discrepancies.
• Support the improvement of bookkeeping processes, documentation, and record-keeping practices.
• Assist with cleaning up historical financial records and maintaining accurate transaction data.
• Perform other bookkeeping and finance-related administrative tasks as required.

Skills and Experience

• Previous experience in Bookkeeping, Accounting Administration, or a similar finance role.
• Strong understanding of bookkeeping fundamentals and double-entry accounting.
• Experience managing day-to-day bookkeeping and maintaining financial records.
• Hands-on experience with bank reconciliations and financial account reconciliations.
• Experience processing supplier invoices, customer invoices, and payments.
• Understanding of general ledger accounts and account coding.
• Experience with month-end bookkeeping procedures.
• Strong numerical, analytical, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Excel, including spreadsheets, data management, and reconciliation tasks.
• Experience using accounting software, ERP systems, or other financial management platforms.
• Strong organisational and time-management skills.
• Ability to work independently and manage routine financial tasks with minimal supervision.
• Good written and verbal communication skills.
• Ability to investigate discrepancies and resolve financial record-keeping issues.
• Willingness to learn new systems and adapt to changing processes.

Why You’ll Love Working With Us

• Competitive salary and benefits
• A growing company with stability, vision, and momentum
• Fun, supportive, and collaborative culture
• Exposure to complex, multi-system finance operations
• Clear focus on work–life balance
• Real career growth opportunities as the business expands
• HMO coverage from Day 1 for you and up to 2 dependents