Filing Clerk

QuestServ Solutions Inc.; Taguig; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading solutions provider in Metro Manila is seeking an Administrative Assistant focused on organizing and managing documents. Responsibilities include maintaining filing systems, ensuring confidentiality, and assisting with various administrative tasks. Ideal candidates will have strong organizational skills, attention to detail, and proficiency in computer systems.

Qualifications

• Strong ability to maintain order and a logical system for all documents.
• Crucial for accuracy in filing, logging, and retrieving information.
• Familiarity with computer programs, databases, and digital filing systems.
• Ability to handle sensitive and confidential company information with discretion.
• Ability to communicate with colleagues to retrieve and deliver documents.

Responsibilities

• Sort and classify documents, both physical and electronic, according to established guidelines.
• Ensure that filing systems are accurate and efficient.
• Locate and retrieve documents and files as requested.
• Keep logs of materials filed or removed.
• Handle tasks such as photocopying, scanning, and sorting mail.
• Handle sensitive information with integrity.
• Provide support to other departments with their documentation needs.

Skills

Organizational skills

Attention to detail

Computer proficiency

Integrity

Communication skills

Job description

• Organize and file documents:Sort and classify documents, both physical and electronic, according to established guidelines.
• Maintain filing systems:Ensure that filing systems are accurate and efficient, updating them with new information and removing or archiving outdated files.
• Retrieve records:Locate and retrieve documents and files in response to requests from authorized users, and return them to their proper locations.
• Track and log information:Keep logs of materials filed or removed, and maintain databases or spreadsheets to track documents.
• Perform general office duties:Handle tasks such as photocopying, scanning, faxing, sorting mail, and creating new records as needed.
• Ensure confidentiality:Handle sensitive information with integrity and follow proper procedures for document retention and security.
• Assist with other administrative tasks:Provide support to other departments and staff with their documentation needs.

Necessary skills and qualifications

• Organizational skills:Strong ability to maintain order and a logical system for all documents.
• Attention to detail:Crucial for accuracy in filing, logging, and retrieving information.
• Computer proficiency:Familiarity with computer programs, databases, and digital filing systems.
• Integrity:Ability to handle sensitive and confidential company information with discretion.
• Communication skills:Ability to communicate with colleagues to retrieve and deliver documents.