Facilities Support Facilities Representative

Concentrix; Philippines; On-site; PHP 167,000 - 246,000; Full time

Job summary

Concentrix is seeking a Facilities Support / Facilities Representative to help maintain a clean, organized site in the Philippines. You will oversee daily housekeeping, manage supplies, coordinate client visits, and support events and logistics for the site.

You will work with technicians and housekeeping staff, track inventory, process purchases in Workday, and assist the Facilities Manager with site improvements while ensuring safety and 5S standards.

Qualifications

• Experience in facilities or office admin preferred.
• Strong organizational and time-management skills.

Responsibilities

• Site upkeep and cleanliness management and supervision of housekeeping daily.
• Supports client visits from various programs and assists in site events preparation.
• Manages locker issuance, inventory, and site supplies tracking (cleaning, coffee, water, tissue).
• Processes POs and invoicing in Workday; back-up to Facilities Manager.
• Coordinates day-to-day general cleaning and orderliness of the site; directs technicians and housekeeping for maintenance.

Job description

Job Description:

Job Title

Facilities Support / Facilities Representative

Job Description

• Site Upkeep and Cleanliness - handles the overall upkeep of the site, making sure that the cleanliness of the entire site is always at the top level and supervises the housekeeping activities daily
• Supports Client Visits from various programs
• Assists in the preparation of site-specific events
• Manages Locker Issuance and Inventory
• Responds and accommodates facilities-related requests filed via SolvNow
• Food Concessionaire Management
• Tracks inventory of supplies (e.g. cleaning, coffee, drinking water, tissue, etc.)
• Processes POs in Workday, receipting and invoicing
• Functions as backup to the Facilities Manager
• Responsible for coordinating day to day general cleaning and orderliness of the site.
• Provides instructions to Technicians and Housekeeping to Perform general maintenance work
• May provide direction or assistance with building admin / landlord.
• Monitors site utilities and provides control, analysis, and assist in forecasts of consumption based on budget.
• Reviews and recommends possible site improvement
• Works in accordance with general safety principles.
• Ensures compliance with 5S Standards
• Back up during absence of supervisor / Manager
• Ensures, Monitors and Implements the sustaining of the CNX site standards
• Plans, develops and coordinates new ideas/projects with the supervisor/manager.
• Ensures records are maintained & updated regularly & consistently
• Ensures the efficiency of the following administrative duties:
• Lockers & Pedestal, site cabinetry maintenance, monitoring and issuance
• Management of housekeeping personnel
• Review & maintains tracker of billable & account payables
• Events assistance
• Provides assistance & guidance to health & safety requirements as well as 5S standards
• Assisting with the preparation of logistics/details of special events & client visits
• Client visit assistance
• Assists to ensure site readiness (overall cleanliness, organization and orderliness)
• Pantry, Restroom, Office Supplies, Facilities Supplies for repair & maintenance
• Maintenance, tracking, inventory, stocking, releasing of supplies
• Ensures that there is ample and sufficient (safety) stock of supplies
• Helps in managing the pantry and in ensuring that we improve on services and give our employees the best experience.
• Manages parking requests / monitoring.
• Room reservation management
• Preparation of reports, as appropriate.
• Non-IT Helpdesk Management

Requirements