Associate Facilities

Concentrix Philippines; Muntinlupa; On-site; PHP 600,000 - 900,000; Full time

Job summary

Concentrix Philippines coordinates the execution of Site Facilities & Engineering processes, including energy management program implementation, Building and Grounds upkeep and maintenance, and minor renovations above PHP1 Million.

The role also covers budget adherence, critical equipment maintenance, data monitoring and reporting to internal and external stakeholders, and escalation to Facility Manager as needed.

Responsibilities

• Coordinate the execution of Site Facilities & Engineering processes, including energy management program implementation, Building and Grounds upkeep and maintenance, and minor renovations (>PHP1 Million).
• Ensure adherence to capital and operational budgets and monitor critical equipment maintenance, monitoring and reporting to internal and external stakeholders.
• Track PO assignments and liaise with Accounts Payable to resolve outstanding invoices.
• Ensure site compliance with Concentrix security policies and participate in audits/reviews of operating methods and practices.
• Maintain proper records of quality documentation and liaise with SMEs and operating partners for advisory support.

Job description

Coordinate the execution of Site Facilities & Engineering processes, which include implementation of the energy management program, Building and Grounds (B&G) upkeep and maintenance, B&G minor renovations (>PHP1 Million), capital and operational budget adherence, critical equipment maintenance, monitoring and reporting to internal and external stakeholders and approvers, and take corrective action or elevate to Facility Manager, as necessary

• Gather information from internal (e.g., program representatives, information systems data, logs) and external (e.g., vendors, other Real Estate sections, landlord]) sources and report information to Facility Manager
• Monitor site-specific services (e.g, food concessionaires, ingress/egress of goods/services), monitor compliance by third party of contractual service level agreements, and communicate non-compliance or issues to Facility Manager
• Prepare and update standard reports to ensure consistent presentation and analysis of data, particularly on corrective and preventive maintenance of critical equipment, equipment monitoring, and maintenance scheduling
• Apply working knowledge of Basic Accounting Principles to clearly and accurately prepare summaries, reports, tabulations and other presentations
• Track Purchase Order (PO) assignments and resolve outstanding invoices with Accounts Payable
• Ensure site compliance with Concentrix security policies, standards and procedures by participating in audits and reviews of executed operational methods and practices
• Prepare and maintain proper records of quality documentation relative to assigned duties and responsibilities
• Liaise with colleagues and subject matter experts (SMEs) as well as with operating partners, (Technology, Human Resources, Legal, Compliance, Security, Critical Equipment & Engineering, Projects & Branding, Reports & Leasing, etc.) for advisory support
• Any other responsibilities that may be assigned from time to time