Facilities & Operations Admin Specialist

Jones Lang LaSalle Incorporated; Taguig; On-site; PHP 279,000 - 446,400; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an on-site Administrative Assistant to support business operations at the Taguig, Philippines site. The role focuses on delivering excellent customer service to on-site clients and coordinating with contractors and vendors to ensure compliance with standards.

The position involves assisting in procurement, finance processes (purchase orders in JDE), safety management, and daily site operations.

Qualifications

• Provide superior customer service to meet on-site client’s expectations.
• Assist in management of contractors on site and vendor procurement.
• Assist in financial processes and manage purchase orders in JDE.
• Conduct health & safety audits and implement procedures on site.
• Support site operations and strive to reduce costs while maintaining standards.
• Assist with receptionist coverage and FM support for meeting room bookings.
• Coordinate pantry items and ensure stock levels.
• Support risk management and disaster recovery planning.

Responsibilities

• Provide superior customer service to meet on-site client’s expectations.
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works).
• Assist in the procurement of vendors and services as required.
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Ensure prompt and accurate management of purchase orders in JDE.
• Conduct regular audits to ensure safety procedures on site are in place and working.
• Assist in the implementation of Industry Best Practice operations on site.
• Conduct site inspections and assessments to ensure building procedures and performance measures are maintained.
• Seek ways to reduce costs and improve operational standards.
• Maintain premises in neat and good working condition.
• Assist with receptionist coverage from time to time and provide FM support for meeting room bookings.
• Coordinate pantry staff to ensure pantry and vending machine items are in stock.
• Assist in property risk management and business continuity plans.

Skills

Customer service

Vendor management

Communication

Teamwork

Problem solving

Education

Diploma in related discipline

Tools

JDE

Job description

Jones Lang LaSalle Incorporated is seeking an on-site Administrative Assistant to support business operations at the Taguig, Philippines site. The role focuses on delivering excellent customer service to on-site clients and coordinating with contractors and vendors to ensure compliance with standards.

The position involves assisting in procurement, finance processes (purchase orders in JDE), safety management, and daily site operations.