Facilities & Office Operations Senior Associate

HedgeServ Corporation, HedgeServ Limited; Manila; On-site; PHP 446,400 - 781,200; Full time

Job summary

HedgeServ Corporation in Manila is seeking a Facilities and Office Administration Senior Associate to oversee day-to-day office operations and support a global workplace program. You will ensure a clean, organized campus, manage supplies, coordinate maintenance, and work with building management across time zones.

The role also covers safety checks, business continuity planning assistance, vendor relationships, PO processing, and budget tracking, requiring strong organizational skills and a

Qualifications

• At least 2 years of experience in a similar role.
• Knowledge of purchase orders, invoicing, and vendor management.
• Familiar with safety and health compliance within an office environment.
• Strong organisational and multitasking skills with the ability to manage competing priorities.
• Proficiency in Microsoft Office applications.

Responsibilities

• Manage the day-to-day running of the office and workplace services, ensuring the office is clean, organised and fully operational.
• Order supplies, manage couriers, assist visitors, and handle calls and emails.
• Coordinate maintenance requests, repairs, security access, cleaning, waste management, and other workplace services.
• Liaise with building management and facilities teams to ensure services are delivered effectively.
• Support Business Continuity Planning (BCP) initiatives and preparedness.
• Raise and manage purchase orders and process invoices; track budgets and expenditure.

Skills

Office management

Vendor management

Safety compliance

Microsoft Office

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

HedgeServ Corporation in Manila is seeking a Facilities and Office Administration Senior Associate to oversee day-to-day office operations and support a global workplace program. You will ensure a clean, organized campus, manage supplies, coordinate maintenance, and work with building management across time zones.

The role also covers safety checks, business continuity planning assistance, vendor relationships, PO processing, and budget tracking, requiring strong organizational skills and a