Facilities Coordinator

Maxicare Healthcare Corporation; Makati; On-site; PHP 357,000 - 580,000; Full time

Job summary

Maxicare Healthcare Corporation is seeking a Facilities Operations professional to oversee maintenance coordination, asset documentation, and compliance activities. The role involves tracking service requests, coordinating with site personnel, and ensuring timely escalation of critical issues.

Responsibilities include maintaining asset inventories, updating databases, ensuring preventive maintenance, and preparing documentation for audits.

Qualifications

• Technical-Vocational or Bachelor's graduate in Electrical, Mechanical, Building Maintenance, Industrial Technology, or a related field.
• Experience in facilities management, maintenance coordination, property management, or a related field.
• Experience in coordinating contractors, maintenance activities, and documentation is an advantage.

Responsibilities

• Monitor facility concerns and endorse to Facility Engineer.
• Receive, document, track, and follow up facility concerns and service requests until closure.
• Coordinate with site personnel regarding facility-related concerns and maintenance activities.
• Maintain records of facility assets, equipment inventories, warranties, and related documentation.
• Assist in updating asset databases and equipment records.
• Track preventive maintenance schedules and monitor compliance.
• Maintain records of preventive and corrective maintenance activities.
• Collect, review, and monitor service reports submitted by contractors and vendors.
• Maintain organized records of permits, maintenance reports, warranties, inspection reports, and other facility documents.
• Assist in preparing documentation required for audits and compliance inspections
• Track status and progress of open facility issues.
• Escalate unresolved or critical concerns to the assigned Facility Engineer.

Skills

Electrical systems

Plumbing systems

Mechanical systems

Building systems

Preventive maintenance

Documentation

CMMS / Helpdesk

Google Workspace

Education

Bachelor's degree in Electrical/Mechanical/Building Maintenance/Industrial Technology

Tools

CMMS

Helpdesk software

Ticketing systems

Job description

Facilities Operations

• Monitor facility concerns and ensure timely endorsement to the assigned Facility Engineer

• Receive, document, track, and follow up facility concerns and service requests until closure.

• Coordinate with site personnel regarding facility-related concerns and maintenance activities

Engineering & Assets

• Maintain records of facility assets, equipment inventories, warranties, and related documentation.

• Assist in updating asset databases and equipment records.

Maintenance

• Track preventive maintenance schedules and monitor compliance.

• Maintain records of preventive and corrective maintenance activities.

Contractors & Vendors

• Collect, review, and monitor service reports submitted by contractors and vendors

Compliance & Safety

• Maintain organized records of permits, maintenance reports, warranties, inspection reports, and other facility documents.

• Assist in preparing documentation required for audits and compliance inspections

• Ensure completeness and accuracy of facility records

Issue Handling

• Track status and progress of open facility issues.

• Escalate unresolved or critical concerns to the assigned Facility Engineer

Educational Attainment

• Technical-Vocational or Bachelor's graduate in Electrical, Mechanical, Building Maintenance, Industrial Technology, or a related field.

Experience

• Experience in facilities management, maintenance coordination, property management, or a related field.

• Experience in coordinating contractors, maintenance activities, and documentation is an advantage.

Skills

• Basic knowledge of electrical, plumbing, mechanical, and building systems.

• Knowledge of preventive maintenance processes and facility operations.

• Strong documentation and record management skills.

• Familiarity with CMMS, Helpdesk, or Ticketing Systems is an advantage.

• Proficiency in Google Docs, Sheets, and Slides is an advantage.